Office Assistant

Job Description:

As part of Airbus’s ambition to grow a proficient and competitive Engineering organisation, we are launching a Commercial Aircraft Engineering Center in Poland. This initiative aims at leveraging Poland’s talent pool and technological ecosystem, specifically in the field of Propulsion systems, while supporting our broader Engineering workload and competitiveness requirements, and reinforcing Airbus’ strategic engagement with Poland. 

Role Overview

As the Office Assistant for the new Airbus Commercial Engineering Center in Krakow, you will play a pivotal role in ensuring the seamless daily operations of our newly established office. You will serve as the organizational heartbeat of the facility, ensuring a welcoming, efficient, and well-maintained environment for our team and visitors. In this dynamic position, you will act as the operational bridge between the Krakow center and local vendors, while providing vital administrative support to the Managing Director and site leadership.

You will join a pioneering team where we connect performance and care, ensuring that this new center becomes a "Chamber of Reference" for aeronautical design and innovation.

Key Responsibilities

1. Office Operations, Procurement & Logistics

• Procurement Management: Act as the dedicated single point of contact for the Krakow entity, managing all local purchase requests, tracking orders, and handling procurement administration.
• Inventory & Supplies: Monitor inventory levels and oversee regular ordering of office supplies, stationery, and kitchen amenities (coffee, tea, snacks, refreshments).
• Logistics & Mail: Coordinate incoming and outgoing courier shipments, sort and distribute packages and daily mail efficiently.
• Daily Facility Upkeep: Perform routine checks of common areas (kitchen, lounge, open space) to maintain a professional, organized, and clean working environment.

2. Onboarding, Employee Support & Reception

• First Point of Contact: Serve as the primary "helpdesk" and welcoming face for employees, handling everyday inquiries and acting as the operational bridge for internal site activities.
• Onboarding Logistics: Prepare workstations and physical arrangements for new hires, including desk setups, coordination with IT and HR, as well as issuing access badges.
• Guest Hospitality & Reception: Warmly welcome clients, visitors, interview candidates, and external stakeholders visiting the center.