Legal Assistant

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join the Attorney Resource Center (ARC). ARC is a centralized team of skilled administrative professionals that provides responsive, high-quality support to attorneys across practice groups and client matters.

The ARC Legal Assistant is responsible for managing a varied workflow of legal and administrative assignments with accuracy, efficiency, sound judgment, and a strong commitment to service. While the role operates within a collaborative team environment, the Legal Assistant is also expected to build trusted working relationships with attorneys, understand their practice needs and preferences, communicate proactively, and take ownership of assignments from receipt through completion.

Responsibilities

• Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material.

• Prepare and manage documents for electronic filing, including confirming applicable court requirements and supporting the retrieval and filing of accepted or file-stamped copies.

• Enter critical dates and deadlines accurately into the Firm’s electronic docketing system in accordance with established procedures.

• Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at the direction of attorneys or paralegals.

• Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up.

• Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.

• Maintain electronic and paper client and office files, including saving and organizing emails and documents in the Firm’s document management system.

• Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email.

• Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in Firm systems.

• Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.

• Review all work for completeness, accuracy, formatting, context, and compliance with instructions before delivery.