Project Manager Assistant

Req ID:518762 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Manager Assistant in Belgrade, Serbia we’re looking for?

Your future role

Take on a new challenge and apply your organizational and communication expertise in a dynamic project environment. You’ll work alongside collaborative and proactive teammates, and you'll play a central support role within the team, acting as a key point of contact to connect people, follow up on ongoing actions, and ensure smooth project operations in a fast-paced environment. Day-to-day, you’ll work closely with teams across the business (both locally and internationally), support internal communication efforts, track key topics, and help maintain clarity and alignment between teams.

You’ll specifically take care of facilitating project reviews and managing administrative tasks but also supporting new team members and ensuring effective liaison with customers.

We’ll look to you for:

• Liaising with project team on a regular basis to obtain various information for the PM
• Compiling reports for Project reviews
• Arranging meetings – including room bookings, equipment, refreshments, etc
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Travel arrangements – flights/hotel bookings -visa
• Manage expenses sheets in the e-tools
• Diary management
• Email management: where appropriate responding on PM's behalf / fielding telephone calls
• Prepare agendas for the meetings, write minutes
• Provide support in making PowerPoint presentations
• Manage DA and follow payment of invoices
• Provide the necessary support to new comers in the team

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Degree level

• IT skills – competent user of Word, Excel packages,

• Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook…) and computer

• 2-5 years of administartive or assistant experinece at a project level

• Trustworthy / Confidential / Discretion

• Sense of urgency

• Autonomy, good sense of initiative and ability to anticipate and solve issues

• Quality rather than quantity service

• Reactivity

• Good relationship and communication skills

• Team-spirit and customer focused

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines
• Work with the latest standards in the railway industry
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilize our professional and friendly working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Progress towards management roles in our local or global organization
• Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.