Officer, Administration

Officer, Human Resources (Fixed Term)   

Location: Horana, Sri Lanka.

Coats is a world leader in thread manufacturing and structural components for apparel and footwear, as well as an innovative pioneer in performance materials. These critical solutions are used to create a wide range of products, including ones that provide safety and protection for people, data and the environment.

Trusted by the world's leading companies to deliver crucial, innovative, and sustainable solutions, we provide value-adding products including apparel, footwear and specialty threads.

With a proud heritage dating back more than 250 years and a spirit of evolution to constantly stay ahead of changing market needs, we have operations across 50 countries with a workforce of over 17,000, serving our customers worldwide.

Role Purpose:

The Officer, Administration is responsible for coordinating day-to-day administrative operations to ensure the smooth and efficient functioning of office services and employee support facilities. The role supports key administration processes including vendor coordination, procurement and payment administration, transportation and travel arrangements, facilities management, records maintenance, and operational reporting while delivering a high standard of internal customer service.

What you will do:

• Coordinate Purchase Requisition (PR), Purchase Order (PO), and Goods Receipt Note (GRN) processes, including SAP transactions and follow-up actions.
• Verify supporting documentation and coordinate vendor and third-party payment requests.
• Process and coordinate monthly payments for transport, security, canteen, cleaning, and other service providers.
• Coordinate daily transportation requirements and liaise with transport providers to ensure smooth operations.
• Support international business travel arrangements, including flight bookings and travel-related documentation.
• Monitor the performance of outsourced service providers and address operational requirements relating to security, cleaning, canteen, and transport services.
• Review medical invoices and employee-related documentation and coordinate any required follow-ups.
• Manage office supplies, stationery, and inventory to ensure uninterrupted business operations.
• Maintain accurate administrative records, files, reports, and supporting documentation.
• Review and monitor monthly gate pass reports and ensure compliance with administrative procedures.
• Assist in monitoring administrative expenses and budget-related information.