Subcontract Administrator

Requisition ID: 299951 

•  Relocation Authorized: National - Accompanied 
• Telework Type: Full-Time Office/Project 
• Work Location: Ogden, UT

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is the Engineering, Procurement, and Construction (EPC) partner on the Northrop Grumman team to deliver the Sentinel Program, which is modernizing the ground-based leg of the U.S. nuclear deterrent triad, including intercontinental ballistic missile (ICBM) systems and launch infrastructure. Bechtel’s scope of service in Sentinel’s current Engineering & Manufacturing Development phase focuses on the ground infrastructure component of the program.

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile-defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

For more information on the Sentinel program: https://www.bechtel.com/projects/sentinel/

Job Summary:

As a Subcontracts Administrator, you will conduct planning, formation, administration, and close-out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. This position will also perform tasks as assigned to include, but not limited to, planning, bidder prequalification, development of bidder lists, development of bid solicitation packages, bid analysis, negotiations, administration, change management and close-out of service, and construction type subcontracts. Tasks may include cradle-to-grave or managing the turnover transition of the awarded subcontracts for field administration.

This position participates in planning, work hour calculations, and budgeting as it relates to project subcontracting activities; and develops and monitors project work-hour estimates and master contracts forms. This position may also provide guidance to project team personnel, during the planning, bid, evaluation, award, administration, and close-out phases when required by workload, complexity, or other factors. Additionally, the Subcontracts Administrator participates in the planning, staffing, training, and development of subcontracts personnel.

This position requires the successful candidate to support the Sentinel Project in Ogden, UT.  Relocation assistance will be provided for this role. Furthermore, the successful candidate must be able to complete and pass a pre-employment drug screen and background check, which includes verification of employment and education.

 Key relationships for this role include, but are not limited to:

• Reports directly to the Subcontracts Manager / Subcontract Supervisor.
• Receives technical and functional guidance from the Purchasing and Subcontracts Manager / Subcontract Supervisor.
• May provide guidance to subcontract formation and/or subcontract administration personnel.
• Maintains contact with management and participates in negotiations with bidders and subcontractors.
• Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, etc., who have been assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix.  

Major Responsibilities:

Subcontract  Management -

Implements the Supply Chain Assignment Schedule which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management

Manages assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties 

Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance,  and other major matters 

Manage moderately complex contract changes by negotiating with customer personnel and obtaining settlement 

Subcontract Formation -

Conforms and ensures subcontract execution 

Directs negotiation in the commitment of subcontracts 

Develops and issues subcontracts and services agreements as assigned 

Prepares bidders’ lists and pre-qualifies bidders 

Forms bid request packages and issues bid request packages to approved bidders 

Receives bids and evaluates bids commercially 

Prepares Commercial Bid Summary and recommendations 

Recommends and secures approvals in accordance with established procedures 

Prepares subcontract documents for execution 

Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters 

After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules 

Represents Bechtel in contractual discussions of advanced complexity. Administers information programs to ensure mutual understanding of subcontract terms and conditions. Prepares periodic status reports for management and client personnel.

Assists with various data-calls from project management, Defense Contract Audit Agency (DCAA), Inspector Generals (IG) office, and customer/client, etc.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience

Required Knowledge and Skills:

• Advanced knowledge of the fixed-price and flexibly-priced family of subcontracts with stated experience in construction type subcontracts according to procurement regulations, policies, and practices.
• Demonstrated administrative and organizational skills.
• Demonstrated oral and written communication skills.
• Experience in developing various subcontract types, fee arrangements, contract terms, and legal requirements.
• Working knowledge of construction and technical service type subcontracts with proven experience in change management requirements.
• Experience in developing and recommending potential solutions to contractual problems and concerns to management.
• Working knowledge of contract law, negotiations, accounting, or cost engineering gained through education or work experience.
• Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements with emphasis on construction type subcontracts.
• Working understanding of Federal Contracts and the flow-down of applicable clauses and requirements.
• Working understanding of Cost Accounting Standards, and determination process for applicability to the work. 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com