Document Controller

Location/s: Sofia, BG
Recruiter contact: Maria Cervantes

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit  The Energy unit delivers services to clients globally across several sectors including hydropower, nuclear, waste, renewable generation and transmission & distribution networks. Together we provide integrated engineering and project management services across the project lifecycle – from concept and design to construction and operations, to decommissioning or repowering and life extension. Together with our clients, we’re helping to deliver the energy transition globally.   

Overview of the role

Document Control is a key role and it’s vital in ensuring that the team is using the latest versions of all documents to enable our work to be accurate, consistent and delivered on time to our client.

Key responsibilities and duties include:

• Providing support to maintain project Incoming and Outgoing Information records
• Providing support to maintain project Request for Information records
• Providing support to maintain project Technical Query records
• Configuring and maintaining QA workflows
• Providing training and guidance to users of the project IMS
• Supporting the Information Management Lead with testing document control environments
• Supporting audits of projects and preparing reports to ensure compliance of projects to IM standard
• Ensuring all management system documentation is the current version and easily accessible

Candidate specification

The Document Control should be familiar with and use independently or with the limited supervision and support by the Line Manager and other employees.

As an experienced Document Controller, you have the ability to prioritise and work under pressure while demonstrating a flexible approach to work. Your time management skills are effective, and you enjoy working in a team environment while using your initiative and taking a methodical approach to tasks. You are comfortable working within an office environment and are able to foster and maintain good working relationships with colleagues and external contacts. You are a friendly and outgoing individual and are approachable for administration and support.

Essential:

• Knowledge of information management systems (IMS) e.g. SharePoint, Autodesk BIM360
• Good experience in using Microsoft Office Suite MS Word and Excel
• Demonstrable understanding of applying information standards
• Experience in the curation and administration of quality assurance workflows
• Enthusiasm to learn new skills and embrace new technologies and software
• Able to effectively manage workload in a busy and dynamic environment
• Willing to take ownership of issues and work autonomously to find solutions
• High attention to detail

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds. 

We offer some fantastic benefits including:

• 25 days per year annual leave
• Life insurance 
• Enhanced Luxury Health Insurance -including hospital, out -patient, dental care and mental health service 
• Annual company & performance bonus scheme – subject to Company performance 
• Annual professional institution subscription (certification at NAFEMS or equivalent) 
• Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources
• Free access to the local office gym where Mott MacDonald employees may attend
• 50% cost coverage of MultiSport Card -Providing gym, pool and spa access across Bulgaria 

Employee Ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.
• For our senior roles you will have a direct pathway towards ownership from day one.

Equality, diversity, and inclusion 

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility 

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working 

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Apply now, or for more information about our application process, click here.