Accounts Payable Administrator

The Accounts payable administrator is responsible for ensuring the accurate and timely processing of invoices, payments and supplier records across a diverse property portfolio. Working closely with the Estates Management, Surveying and Treasury teams, the role supports the smooth delivery of financial operations by managing accounts payable activities, resolving supplier and landlord queries, and maintaining high standards of accuracy and compliance.

This is an excellent opportunity for an organised and detail-oriented individual who enjoys working in a collaborative environment and is looking to develop their experience within property finance and estates management. The role offers exposure to a broad range of financial and operational processes, providing opportunities to build technical knowledge and develop professionally.

Responsibilities

• Manage and respond to queries received through the Accounts Payable inbox.
• Liaise with suppliers, landlords and internal stakeholders to resolve invoice and payment queries.
• Process recurring rental invoices accurately and within agreed timescales.
• Process ad hoc invoices, including utility charges, insurance premiums and other property-related expenses.
• Support the preparation and execution of weekly payment runs.
• Assist with VAT reporting and obtain VAT receipts and supporting documentation from landlords.
• Maintain accurate supplier and vendor records, working closely with the Vendor Management team to ensure data integrity and compliance.
• Liaise with the Treasury team regarding payment files, refunds and other payment-related matters.
• Ensure financial records are maintained accurately and in accordance with company procedures.
• Assist with month-end and other finance administration activities as required.
• Contribute to continuous improvement initiatives that enhance efficiency and service delivery.
• Provide general administrative support to the Estates Management and Finance teams as required.

Requirements

• A-Level education or equivalent professional experience.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Strong attention to detail with a high degree of accuracy.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A proactive and customer-focused approach to stakeholder management.
• Ability to work both independently and collaboratively within a team.

Desirable

• Experience working within a property, real estate, estates management or professional services environment.
• Previous experience in an Accounts Payable, Finance Administration or similar administrative role.
• Knowledge of VAT processes and invoice compliance requirements.
• Experience using finance or property management systems.
• Understanding of supplier onboarding and vendor management processes.
• Working towards, or interested in pursuing, a finance-related qualification such as AAT.

Benefits

• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Wellbeing hours: 2 per month where no location flexibility cannot be offered
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Help@Hand Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more

Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:

• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance
• Discounted critical health insurance and more

We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Recruitment agencies

Cluttons will only pay agency fees where a signed agreement is in place and the agency has been instructed by a member of our HR team. We do not accept speculative or unsolicited CVs from any third party, including recruitment agencies. Any CVs submitted to Cluttons or any of our employees outside of our formal recruitment process, including those sent directly to hiring managers or other employees, will be deemed unsolicited and will not be eligible for any agency fees.