Billing Clerk

Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia's top real estate and property management companies, and we're looking for a highly organized Billing Clerk to join our finance team.

This position is responsible for overseeing approval and payment of invoices for our third-party vendors, managing related correspondence, and ensuring accurate data-keeping. 

This role calls for someone who's accurate, efficient, and deadline driven who can manage invoices, approvals, and deadlines across multiple properties without missing a beat. You'll also need strong phone etiquette and the ability to liaise directly with vendors and utility representatives to track down answers and solve problems. If you love administrative work, are great with numbers, and want to be part of a team that's as passionate about Philadelphia's neighborhoods as we are, we'd love to hear from you.

This role comes with an annual salary range of $55,000–$60,000__, commensurate with experience, and a full benefits package that includes insurance, 401(k) matching, paid time off, and paid holidays.

Requirements

• Process and pay invoices for local and outside vendors, utility providers (PECO, PGW, PWD, and others), and recurring in-house bills, ensuring accuracy and no duplicates.
• Set up new vendors in AppFolio, requesting a sample invoice, W9, and COI, updating the tax field, and populating contact and payment information.
• Complete daily reconciliation of the vendor ledger, plus weekly billing reconciliation against our maintenance software.
• Reconcile vendor statements and communicate directly with vendors on payment status, pending invoices, and discrepancies.
• Manage our shared billing inbox, which includes fielding vendor and utility correspondence, routing invoices for approval, and keeping everyone posted on payment status.
• Coordinate utility transfers and landlord agreements, and manage vendor changes, as properties and tenants come on and off our books.
• Input PECO and PGW billing and charge occupied units appropriately; support other utility billing (PWD, EMS, Guardian, and similar) as needed.
• Oversee our billing VA, overseeing their work on in-house maintenance technician billing and other related responsibilities.
• Handle one-off billing requests, like chargebacks and owner bill-backs, from other departments as they come up.

Education, Experience, and Skills

• Proven experience as a billing administrator, or general accounting experience
• Computer literacy is a must proficiency in Excel, Word, and Google Suite; familiarity with QuickBooks and/or AppFolio is a plus