Virtual Assistant

Virtual Assistant (Executive Support & Operations) – Remote

Executive Support | CRM Management | Operations Coordination

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (flexible based on client needs)

About the Role

At Pavago, one of our clients is hiring a Virtual Assistant (VA) to provide high-quality executive, administrative, and operational support across multiple business functions.

This is more than a traditional administrative role. You’ll serve as a trusted execution partner—managing schedules, organizing communication, maintaining CRM systems, coordinating projects, and ensuring daily operations run smoothly.

If you’re highly organized, proactive, detail-oriented, and enjoy helping leaders stay focused while keeping operations on track, this role is built for you.

What You’ll Own

Executive & Administrative Support

• Manage calendars, meetings, and scheduling across multiple time zones.
• Organize inboxes, prioritize emails, and flag urgent items.
• Draft professional emails, documents, and internal communications.
• Prepare meeting agendas, notes, and follow-up action items.
• Ensure deadlines, priorities, and commitments remain organized.

CRM & Data Management

• Maintain accurate records across CRM platforms, including:

• HubSpot

• Salesforce

• Zoho CRM

• Similar systems

• Update spreadsheets and operational databases.

• Maintain organized digital files using:

• Google Drive

• Dropbox

• Microsoft SharePoint

• Ensure information remains accurate, organized, and up to date.

Research & Task Execution

• Conduct research on:

• Competitors

• Vendors

• Market trends

• Business opportunities

• Prepare organized summaries, reports, and presentations.