Legal Support Administrator

Rentokil Initial:

Rentokil Initial is a Global services company employing over 35,000 colleagues across 70 countries. The Company is at the cutting edge of technology and innovation as it strives to protect people and enhance lives, by controlling pests, improving hygiene and improving interior spaces with plants and scenting.

We are experts in the fields we operate in, investing in training, science, innovation and technology, and affording our employees Opportunities for Growth and Development

Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues.

We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

Find out more on careers.rentokil-initial.com

Our family of businesses:

Rentokil Pest Control is the world’s leading commercial pest control company who provide quality, diligent and friendly services to all our customers.

We are highly innovative and have leading technical and scientific expertise and our customers look to us for our knowledge and integrity.

Although we don’t provide the most luxurious of services, this is certainly essential for all of our customers, and to make sure service happens.

Initial Hygiene is the world’s leading hygiene services company who provide quality, diligent and friendly services to all our customers. We produce high quality, tailored hygiene product ranges for washrooms - across all sectors and industries where our customers look to us for our knowledge and integrity

Ambius is the world leader in providing interior landscaping services for a range of customers from boutique hotels, to shopping centres. We use planting, scenting, flowers, artwork and exterior landscaping maintenance to improve the environment for the benefit of the customer and their employees. Ambius is a global brand across North America, Europe South Africa and Australia.

Requirements

A vacancy has arisen for a Legal Support Administrator in Cape Town

To provide contract administrative support to the SSA Legal function. To ensure that a professional and quality  administrative service is rendered to our customers and colleagues at all times. To ensure the efficient and effective  management of the legal function’s administrative systems and operations.

Key Outputs and Accountability

Contract management  

•  Provide legal administrative support by assisting with receiving, reviewing, updating, interpreting and  negotiating customer/supplier contracts and conducting related administrative tasks. 
• Assist in ensuring that contracts have been concluded in accordance with group policies, using the correct  terms and conditions. 
• Tracking the contract enquiry process from creation to post-approval and follow up on outstanding signed  contracts. 
• Promptly escalate any non-compliant contracts and issues to the Senior Legal Counsel.  
• Maintain and manage a contract database.  
• Ensure that key contract dates are flagged to relevant parties in a timely manner. 
• Highlight and escalate any contract review process gaps and suggests solutions. 
• Collaborate with our in-house Legal team to suggest improvements to templates, processes, operating  procedures, and reporting. 
• Provide contract metrics, insights and reports to internal stakeholders e.g. legal, business leads, internal  audit, as required. 
• Support the department with any ad hoc projects.  

Professional role development 

• Be accountable for delivering against own role description 
• Take ownership of targets and objectives 
• Use experience to solve current problems 
• Manage a high-level workload and work efficiently under pressure

 Stakeholder management 

• Managing correspondence and communication with internal staff and customers.  
• Gain trust & confidence from stakeholders around performance delivery. 
• Develop good relationships with all business and external stakeholders such as Key Account Directors and  Key Account managers

SKILLS (Essential)

• General understanding of commercial terms and conditions and experience in contract management. Strong background in commercial administration/document control role 
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and  colleagues.  
• Ability to work with a high degree of accuracy 
•  Proficiency in legal terminology 
• Excellent written skills including Word/Excel  
• Very organised and structure
• Handling legal documents  
• Credible stakeholder management ability 
• Proactive, responsive and action orientated  
• Team player with a positive attitude and willingness to collaborate with others

Qualifications and Experience

• Matric 
• LLB Degree or Law Qualification. 
• Admitted Attorney will be advantageous
• 2 years of proven experience in similar role  
• Drivers Licence 
• Computer literate – MS Office

Benefits

Are you interested? Here's what you can expect when you join us...

A number of benefits including:

• Medical Aid
• Retirement funding

Employment Equity

Rentokil Initial believes in diversity and thus offers all employees opportunities and avoids discrimination in compliance with the Employment Equity Act. Our selection process will therefore give preference to suitably qualified Employment Equity candidates in order to to achieve our Employment Equity numerical targets.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today!