Procurement Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1,600 employees across 15 offices – there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices

• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies

• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response

• Building Performance – Control systems, fault detection, energy services and remote monitoring

• Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build energy-efficient projects in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.

• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Procurement Manager: This Is Where You Come In

We’re looking for a Procurement Manager to lead MMFS’s procurement operations across all locations and build a function that is efficient, scalable, and highly responsive to the needs of the business.

In this role, you’ll oversee the full purchasing lifecycle - from purchase order processing and supplier coordination through expediting, delivery, issue resolution, and closeout. You’ll ensure procurement activity is accurate, timely, and aligned with MMFS standards, supplier agreements, project requirements, and operational priorities while giving stakeholders clear visibility into orders, timelines, risks, and supplier performance.

As a people leader, you’ll build and develop a high-performing procurement team, establish clear processes and accountability, and create a collaborative, service-oriented culture. You’ll work closely with project, service, operations, finance, and executive leadership to understand business needs, resolve challenges, and ensure procurement is positioned to support organizational growth.

You’ll also help shape the future of MMFS’s procurement function by using data, reporting, technology, and process improvement to reduce inefficiencies, increase visibility, strengthen supplier performance, and improve the experience for internal stakeholders.

This is a hands-on leadership role for someone who enjoys solving problems, developing people, improving processes, and balancing the demands of daily operations with longer-term strategic initiatives.

This position requires monthly travel to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility.

What You’ll Do

Procurement Operations

• Lead day-to-day procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.
• Own the purchasing process from purchase order creation through supplier confirmation, expediting, delivery, issue resolution, and closeout.
• Establish effective processes for order tracking, delivery visibility, expediting, and timely resolution of procurement issues.
• Ensure purchasing activities comply with MMFS supplier agreements, enterprise standards, purchasing policies, and job specifications.
• Monitor procurement workload and service levels to ensure internal teams receive timely, accurate, and effective support.
• Serve as an escalation point for complex purchasing, supplier, and operational issues.
• Balance competing priorities and allocate resources effectively in a fast-paced environment.

Team Leadership & Development

• Lead, manage, and develop the procurement team through coaching, performance management, hiring, onboarding, and professional development.
• Establish clear expectations, ownership, and accountability across the team.
• Assess team structure, workload, and resource needs as the organization grows.
• Promote cross-training, knowledge sharing, and consistent processes to strengthen team capability and continuity.
• Foster a collaborative, service-focused culture where team members are empowered to solve problems and take ownership of outcomes.

Supplier & Stakeholder Management

• Build and maintain productive relationships with key suppliers and external partners.
• Partner with project, service, operations, finance, and leadership teams to understand requirements and resolve purchasing challenges.
• Monitor supplier performance and address delivery, quality, warranty, pricing, lead-time, and service concerns.
• Support supplier negotiations and purchasing decisions by evaluating cost, availability, quality, lead time, and overall value.
• Communicate procurement priorities, risks, trends, and opportunities to stakeholders and leadership.
• Step in as a senior escalation point when supplier or stakeholder issues require additional attention.

Process Improvement, Reporting & Technology

• Evaluate procurement workflows and identify opportunities to improve efficiency, accuracy, service, and scalability.
• Develop and maintain reporting and dashboards that provide meaningful visibility into purchasing activity, open orders, expediting, supplier performance, and key operational metrics.
• Establish and monitor KPIs that measure procurement effectiveness, service levels, and team performance.
• Use procurement data to identify trends, bottlenecks, risks, and opportunities for improvement.
• Partner with internal teams to implement technology, automation, and workflow improvements that reduce manual effort and improve accuracy.
• Turn data and operational insights into practical improvements that strengthen the procurement function over time.

Top Deliverables in Your First Year to be a Hero:

Success in your first year will mean building a stronger, more visible, and more scalable procurement function. You will:

• Strengthen the operating foundation by establishing consistent workflows for purchase order processing, order tracking, expediting, delivery visibility, and issue resolution.
• Improve procurement visibility by implementing meaningful reporting, dashboards, and KPIs that give leadership and stakeholders a clear view of purchasing activity, open orders, supplier performance, and operational risks.
• Increase operational efficiency by identifying process gaps, reducing manual work, and implementing practical automation and technology improvements.
• Improve supplier performance by establishing clear expectations, strengthening relationships, and proactively addressing delivery, quality, warranty, pricing, and service issues.
• Build a scalable procurement team through effective workload management, coaching, cross-training, accountability, and professional development.
• Strengthen cross-functional partnership by improving communication, responsiveness, and alignment between procurement and the teams it supports.
• Use data to drive better decisions by identifying trends, measuring performance, and translating procurement insights into actionable improvements.
• Create a roadmap for continued improvement that balances immediate operational needs with the systems, processes, and capabilities required to support MMFS’s continued growth.

The Procurement Manager reports to Jeff Phillips, Senior Director of Procurement, and is a key member of a collaborative team driving strategic initiatives that support our growing business. This highly visible role works with stakeholders across all levels and functions of the organization and serves as a key escalation point for procurement, supplier, and operational matters.

Your Background: What Kind of Person Will Thrive in This Role?

You Should Have…

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, or a related field preferred.
• 5+ years of progressive procurement or purchasing experience, including responsibility for operational procurement activities.
• Previous people-management experience, including team leadership, coaching, performance management, and employee development.
• Ability and willingness to travel monthly to other MMFS office locations.
• Strong understanding of purchasing, supplier relationship management, order fulfillment, expediting, and material flow.
• Experience supporting multiple stakeholders while balancing competing priorities in a fast-paced environment.
• Strong problem-solving, organizational, and decision-making skills.
• Excellent communication and relationship-building skills with suppliers, internal stakeholders, and leadership.
• Experience evaluating supplier performance and resolving delivery, quality, warranty, service, pricing, and contract-related issues.
• Ability to analyze procurement data, identify trends, and turn insights into actionable recommendations.
• Experience developing or using procurement reporting, dashboards, KPIs, or other data-driven tools.
• Strong Microsoft Office skills; experience with ERP and procurement systems preferred.
• Demonstrated ability to identify process gaps and implement practical, scalable solutions.
• Ability to work independently while collaborating effectively across departments and locations.
• Ability to build trust, credibility, and productive working relationships at all levels of the organization.

And Everyone You Work With Should Describe You As…

• A strategic, hands-on leader who can manage the details while keeping sight of the bigger picture.
• Collaborative and relationship-driven, building trust across departments and with external partners.
• Accountable and results-oriented, taking ownership of outcomes and following through on commitments.
• A calm, thoughtful problem solver who can navigate competing priorities and changing circumstances.
• An effective communicator who provides clarity, transparency, and appropriate visibility.
• Proactive and resourceful, anticipating challenges and identifying opportunities before they become problems.
• A strong coach and mentor who develops people, builds capability, and creates a culture of accountability.

And You Should Be Motivated By…

• Building something meaningful - creating a procurement function that is trusted, scalable, and recognized as a strategic partner to the business.
• Continuous improvement - finding smarter ways to work through better processes, technology, reporting, and data.
• Solving complex challenges - balancing immediate operational needs with opportunities to create lasting improvements.
• Developing people - helping team members grow while building a high-performing, collaborative team.
• Making an impact - having ownership and autonomy to influence how procurement operates across a growing organization.
• Working in a fast-paced, growth-oriented environment where your contributions are visible and your responsibilities continue to expand.
• Being part of a transparent, innovative, and supportive workplace that values fresh ideas, continuous learning, collaboration, and strong team culture.

Benefits

Compensation: $132,000 to $171,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).

• 401k retirement plan including Company matching.

• Vacation and Sick Compensation (PTO), and Holiday Pay!

• Disability income protection including short term and long-term disability.

• Employee and dependent life insurance.

• Wellness Program.

• Employee Assistance Program.

Where you will work

Our Kent office (22023 68th Ave S, Kent, WA 98032) offers convenient access to major highways and surrounding business hubs, ample parking, and modern office facilities in a central South King County location. Neighborhood amenities include nearby restaurants, retail options, and convenient access to I-5, SR-167, and the Kent Valley.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.