Contracts Specialist

Job Purpose:
Execute and follow up on the preparation, review contracts and agreements, approved financial and procurement policies and procedures, and contractual obligations, while protecting the rights and minimizing risks.

Key Responsibilities

• Prepare, draft, and review contracts, agreements, and their amendments in coordination with relevant departments.
• Ensure contracts are aligned with tender results, requests for proposals, and approved technical and financial offers.
• Review the scope of work, prices, payment schedules, contract duration, performance indicators, and service levels (SLAs & KPIs).
• Follow up on contract signing procedures and ensure all required documents and requirements are completed before implementation.
• Follow up on bank guarantees, including performance guarantees, their validity periods, renewals, and releases.
• Monitor suppliers’ contractual obligations and coordinate with project managers regarding implementation progress.
• Prepare and review contract amendments, change orders, extensions, renewals, and contractual modifications.
• Monitor contract start and expiry dates and provide notifications for contracts requiring renewal, extension, or closure.
• Review payment requests and link them to milestones, deliverables, and completion certificates in accordance with contract terms.
• Address contractual observations and violations in coordination with the Finance, Legal, and technical departments.
• Prepare official correspondence and notices related to contracts and suppliers.
• Prepare periodic reports on contract status, values, durations, obligations, and associated risks.
• Maintain and document contracts, amendments, guarantees, correspondence, and related documents.
• Contribute to developing contract templates, procedures, and work manuals to improve contract management efficiency.
• Comply with applicable federal government legislation, regulations, decisions, and financial and procurement policies.

Requirements

• Good knowledge of contract management and government procurement.
• Ability to draft and review contracts and agreements.
• Ability to analyze proposals, scopes of work, and commercial requirements.
• Contractual risk and obligation management.
• Negotiation, communication, and stakeholder coordination skills.
• Strong reporting, follow-up, accuracy, and time-management skills.
• Proficiency in using procurement systems and electronic financial systems.