The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.
Responsibilities
Proposal Support
Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
Coordinate inputs from technical teams, business development, and support functions.
Format, edit, and compile proposal documents to meet client requirements.
Track all opportunities and bids on various portals
Track various proposals and maintain a tracker to monitor progress and deadlines
Document & Content Management
Maintain and update proposal templates, CVs, project sheets, and case studies.
Ensure consistency in branding, style, and compliance with WSP standards.
Track proposal versions, deadlines, and submission requirements.
Collaboration & Communication
Act as a liaison between the Water Team and the Proposal teams.
Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
Communicate effectively with cross-functional stakeholders to gather inputs.
Quality Assurance
Conduct basic compliance checks against tender instructions.
Proofread documents for accuracy, grammar, and clarity.
Support final packaging and submission of proposals.
Qualifications
Skills & Competencies
Strong organisational and coordination skills.
Excellent written and verbal communication abilities.
Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
Ability to work under tight deadlines and manage multiple tasks simultaneously.
Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
Bachelor’s degree in Civil Engineering or related field
4–6 years in proposal coordination or bid support.
BGV:
Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.
WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
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