Facilities Specialist

The Senior Facilities Specialist leads the day-to-day delivery of workplace and facility services for WSP Manila, ensuring that the office is safe, compliant, well maintained and fit for business needs. The role oversees building systems, maintenance, contractors, space utilization and workplace compliance, and acts as the senior point of coordination between the Workplace Administration team, building management and external service providers.

This role supervises workplace staff and outsourced providers, deputizes for the Head of Workplace Administration when required, and provides data, analysis and recommendations that support leasing, space planning, budgeting and management decisions.

The role is expected to independently manage day-to-day workplace operations with very minimal supervision. As the business continues to grow rapidly and prepares to support an additional office location, the role must be able to effectively meet these operational demands and seamlessly take on the full scope of the position.

Work Arrangement:

This position requires working in the office five (5) days per week, with occasional overtime as needed to support operational requirements.

Responsibilities

Team Leadership & Supervision

• Supervise, guide and allocate work to workplace staff and outsourced service providers; set priorities and monitor daily output.
• Coach and develop team members, provide performance inputs, and support onboarding of new workplace personnel.
• Deputize for the Head of Workplace Administration in day-to-day workplace matters when required.
• Develop, review and maintain workplace procedures, checklists and work instructions.

Maintenance, Repairs & Asset Care

• Plan, coordinate and oversee preventive and corrective maintenance across electrical, mechanical, plumbing and civil works.
• Maintain asset registers, maintenance schedules and service histories; recommend repairs, upgrades and replacements with supporting cost justification.

Facility Systems Management

• Oversee operation, servicing and readiness of FDAS, CCTV, access control, HVAC, emergency lighting, generator/UPS and related utilities.
• Coordinate testing, commissioning, certifications and rectification works to keep systems compliant and operational.
• Ensure all critical equipment, such as power, UPS and fire safety systems, is always in working condition.

Contractor & Vendor Management

• Source, coordinate and supervise contractors; monitor performance against agreed SLAs and safety standards and lead periodic performance reviews.