Finance Associate

As a Finance Associate, you will oversee the company’s day-to-day finance activities, ensuring that financial transactions, records, payments, billing, and collections are accurately maintained and completed within required timelines. You will coordinate with internal teams, clients, vendors, and the external accounting team to address finance requirements, maintain proper documentation, support accounting and compliance needs, and help ensure the smooth and efficient flow of financial operations.

Payment Processing and Finance Requests

• Receive, review, and process payment requests submitted by the team

• Check that requests have complete supporting documents, approvals, invoices, and payment details before processing

• Prepare and organize weekly payment schedules based on the company’s payment policies and deadlines

• Coordinate payment approvals with management and authorized signatories

• Process payments to vendors, suppliers, employees, talents, contractors, and other payees

• Maintain accurate records of payment dates, reference numbers, proofs of payment, and outstanding requirements

• Send proofs of payment and other relevant documents to the appropriate recipients

• Monitor urgent and special payment requests and coordinate any necessary approvals or exceptions

Bookkeeping and Transaction Recording

• Record income, expenses, payments, collections, reimbursements, and other financial transactions accurately and promptly

• Maintain updated bookkeeping records, ledgers, trackers, and finance databases

• Properly classify transactions according to the appropriate account, project, client, department, or cost category

• Reconcile bank transactions, payment records, and internal finance trackers

• Monitor and document cash advances, liquidations, reimbursements, petty cash, and company card transactions

• Ensure that supporting documents are properly filed and linked to the corresponding transactions

• Assist in preparing regular financial summaries, expense reports, cash flow reports, and other management reports

Vendor and External Finance Coordination

• Serve as the primary finance point of contact for vendors, suppliers, contractors, talents, and other payees

• Respond to inquiries regarding payment requirements, payment status, invoices, official receipts, withholding tax certificates, and other finance-related matters

• Follow up on missing or incomplete invoices, official receipts, statements of account, and supporting documents

• Communicate payment schedules, documentation requirements, and company finance procedures clearly and professionally