Construction Estimator & Administration Coordinator

Position: Cladding/Construction Estimator & Administration Coordinator

Salary: up to 2100 NZD per month

Working Hours & Conditions: 25 to 30 hours per week - NZ core business hours

ROLE OVERVIEW:

We are looking for an experienced Construction Estimator & Administration Coordinator to prepare accurate estimates and quotations for cladding and related construction projects. The role requires someone who can confidently review plans, photographs, scopes of work, and other project documentation, including incomplete information,  to calculate quantities, labour, materials, and subcontractor pricing. Estimating is the primary focus. During lighter estimating periods, the candidate will support payroll preparation and general business administration. There is clear scope for the role to grow into broader project coordination responsibilities as the business expands.

RESPONSIBILITIES:

Liaise internally with the Business Owner; and externally with clients, subcontractors, and suppliers as required.

Estimating & Quoting

• Prepare accurate estimates and quotations for cladding and construction projects from plans, drawings, photographs, scopes of work, and other project documentation — including where information is incomplete.
• Complete quantity take-offs; calculate labour, materials, equipment, and subcontractor costs with appropriate wastage allowances.
• Identify gaps or inconsistencies early, raise clarifying questions, and produce clear breakdowns of assumptions, inclusions, and exclusions.
• Source and compare supplier and subcontractor pricing; maintain organised records of quotations and pricing assumptions.
• Communicate professionally with subcontractors, suppliers, clients, and project stakeholders to clarify scopes, material requirements, and pricing details.
• Manage multiple quotations simultaneously, monitor deadlines, and provide regular progress updates to the business owner.

Payroll, Administration & Operations

• Assist with payroll preparation — collect and verify timesheets, enter approved hours, and maintain accurate payroll records.
• Provide general administrative support — organise files, update registers and trackers, assist with correspondence, and help develop templates and checklists.

CAD Support & Future Scope (Advantageous)

• Where applicable: assist with basic CAD mark-ups, drawing updates, and maintaining organised drawing files to support quoting.