Legal Secretary
₱80,000 – ₱90,000 / mth base salary
Posted 1 Jun 2026
Advertised as “Legal Secretary (AU Commercial, Criminal & Property)”
BranchFactor Summary
The original posting with the fluff stripped out
- Expected experience
- 5+ yrs
- Management level
- Individual contributor
- Employment
- Remote
- Contract
- Full-time
| Base salary | ₱80,000 – ₱90,000 / mth |
|---|
Position : Legal Secretary (Commercial, Criminal & Property)
Salary : PHP 80,000 to PHP 90,000 per month
Working Hours & Conditions: Monday to Friday, 8:00 AM to 5:30 PM Sydney Time
ROLE OVERVIEW:
This is a broad and varied role that sits at the heart of daily operations — covering everything from conveyancing and estate planning support to financial administration and front-line client service. The ideal candidate brings a minimum of five years' legal secretarial experience, advanced proficiency in Smokeball and PEXA, and the confidence to manage a high-volume workload independently. This role requires someone who is meticulously organised, professionally presented, and deeply committed to accuracy, confidentiality, and client care.
RESPONSIBILITIES:
Legal Administration
- Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager
- Prepare, format, and amend legal documents, correspondence, and contracts, and complete online court applications
- Maintain accurate records and document management systems, including matter management
- Manage diary, appointment scheduling, and meeting coordination
- Handle incoming and outgoing correspondence, emails, and telephone enquiries
Conveyancing & Property Transactions
- Assist with residential and commercial conveyancing matters from instruction through to settlement
- Prepare conveyancing documentation and contracts
- Conduct title, council, and property searches
- Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions
- Coordinate settlements and manage post-settlement requirements
- Prepare and lodge documents via PEXA
- Monitor critical dates and ensure compliance with settlement timelines
Estate Planning Support
- Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents
- Coordinate execution appointments
- Manage client communications throughout the estate planning process
- Prepare probate and estate administration documentation where required
Financial Administration
- Prepare invoices and trust account requests
- Process receipts to clients and assist with accounts payable and receivable
- Reconcile client payments and matter-related expenses