AP & Payroll Administrator

This opportunity is perfect for AP and Payroll Administrators who want to advance their careers in a leading SaaS technology company. You will gain exposure to international finance operations, accounts payable, payroll administration, and Philippine tax and statutory compliance while working with cross-functional teams. It is an excellent opportunity to strengthen your expertise, contribute to process improvements, and grow professionally in a dynamic, technology-driven environment.

Company Profile
Our client is a leading SaaS technology company revolutionizing commercial transportation management through cutting-edge digital solutions. They provide comprehensive electronic fleet management, AI video safety, cold chain management, compliance, and operational intelligence solutions that help businesses optimize performance, ensure regulatory compliance, enhance safety, maintain product integrity, and drive operational efficiency.

Duties and Responsibilities:

Accounts payable administration

• Review supplier invoices and supporting documentation for completeness, accuracy, appropriate approval and compliance with purchasing requirements.

• Validate supplier, legal-entity, tax, coding, cost-center and payment information before posting.

• Code and process approved invoices, credit notes, reimbursements and other payable transactions in the relevant finance systems.

• Maintain accurate AP records and follow up missing approvals, purchase orders, receipts, tax documentation and other exceptions.

• Prepare payment information and electronic payment files for independent review and approval in accordance with delegated authority and segregation-of-duties requirements.

• Reconcile supplier statements, investigate discrepancies and respond professionally to supplier and internal queries.

• Monitor AP ageing and support the resolution of overdue, duplicated, disputed or unusual items.

• Support month-end close, including AP cut-off, accrual information, reconciliations and supporting schedules.

• Process approximately 20–30 invoices or accounts payable transactions per month, ensuring accuracy, proper documentation, and timely processing of payments.

Payroll administration

• Coordinate and validate approved payroll inputs, including new starters, leavers, salary changes, allowances, deductions, leave and other employee-related adjustments.