Compliance Assistant

This is an amazing career opportunity for someone who wants to gain experience in a fast-growing financial investment company with top-tier processes and tools. Career growth, state-of-the-art technologies to learn, and a highly collaborative working environment are just some of the things you could look forward to!

Company Profile:

Our client is a UK-headquartered firm whose mission is to facilitate their clients' success through insightful financial planning. Anchored in excellence, our client is a beacon in the complex world of wealth management. They believe in independent financial advice and specialize in tailored, tax-mitigated investment plans for corporate professionals and business owners.

Their services are specifically designed to chart the course to their clients' financial goals. They offer investment recommendations, pension advisories, and insurance consultations, all fine-tuned to their clients' unique circumstances.

Overall purpose and responsibilities of the role:

As a Compliance Assistant, you will support an organization’s efforts to ensure adherence to legal, regulatory, and internal policy requirements by assisting in monitoring compliance activities, conducting research on relevant regulations, maintaining compliance documentation, and preparing for audits. You will help coordinate training programmes, assist with compliance investigations, and provide administrative support to the compliance team.

Additionally, you will contribute to risk assessments, policy development, and reporting, while staying updated on regulatory changes and ensuring timely communication with regulatory bodies. This role is crucial in helping mitigate compliance risks and maintain the organization’s ethical and legal standards

Requirements

Duties and Responsibilities:

As a Compliance Assistant, you will play a critical role in supporting the compliance function within the financial advisory firm. This position involves ensuring that the firm adheres to all relevant regulatory requirements, internal policies, and industry best practices.

The role requires diligent monitoring and review of client files, documentation, and processes to ensure compliance with financial regulations such as FCA guidelines, Anti-Money Laundering (AML) rules, and other relevant legislation. The ideal candidate will be detail-oriented, possess strong analytical skills and good computer skills, and have a good understanding of regulatory compliance within the financial services industry.

Key Responsibilities:

• Processing Business Submissions: Receive and review the “business submission document” from financial advisers to ensure all required information is provided. Create application documents and required illustrations based on the information provided in the submission.
• Document Preparation: Draft suitability letters tailored to each client’s circumstances, ensuring that all regulatory requirements are met. Accurately input fact-find information from the cashflow software into the firm’s back-office software, maintaining a high level of detail and accuracy.
• Policy Management: Add and update new advised policies in the back-office software, ensuring that all client records are accurate and up to date. Organize and maintain comprehensive client folders, ensuring that all required documents and information are included for compliance checks.
• Compliance Submission: Ensure that all folders contain the necessary information for submission to the compliance department, including completed application forms, illustrations, fact-finds, suitability letters, and any other relevant documentation. Save and organize all documentation in the back-office software in accordance with the firm’s data management policies.
• Liaison with Compliance Manager: Submit completed application documents and compliance folders to the Senior Compliance Manager for review and approval. Address any feedback or additional requirements from the Compliance Manager promptly and accurately.
• Quality Assurance and Compliance Checks: Conduct initial checks on all documentation to ensure compliance with internal policies and external regulatory requirements before submission to the Compliance Manager.
• Assist in maintaining up-to-date records of compliance processes and ensure that all client files meet regulatory standards.
• Continuous Improvement: Identify and suggest improvements to compliance processes and documentation practices to enhance efficiency and accuracy.
• Stay informed on regulatory updates and changes that impact the firm’s compliance requirements.

Must-have Skills / Qualifications:

• At least 3–5 years’ experience in a Financial Compliance company or in a Finance Compliance role.

Strong English Communication Skills:

• Excellent written and verbal communication skills in English.
• Ability to draft clear, concise, and grammatically correct documents, including suitability letters and reports.
• Good comprehension skills to accurately interpret and input information from submissions and other documents.

Attention to Detail:

• High level of accuracy in data entry and document preparation.
• Strong attention to detail to ensure all compliance documentation is correctly completed and submitted.

Organizational Skills:

• Ability to manage multiple tasks efficiently and prioritize workload effectively.
• Strong organizational skills to maintain comprehensive and orderly client folders and records.

Technical Proficiency:

• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with financial or back-office software systems is an advantage (training will be provided if needed).
• Basic understanding of data management and document storage procedures.

Analytical Skills:

• Ability to review and analyze submissions to ensure all required information is present and correct.
• Problem-solving skills to address any inconsistencies or missing information in client submissions.

Process-Oriented:

• Ability to follow detailed processes and procedures accurately.
• Commitment to maintaining compliance with regulatory standards and internal guidelines.

Teamwork and Collaboration:

• Ability to work effectively as part of a team, collaborating with advisers and the compliance manager
• Strong interpersonal skills to communicate and coordinate effectively with colleagues.

Time Management:

• Ability to work within deadlines, managing time effectively to ensure timely processing and submission of documents.
• Capable of handling multiple submissions and tasks without compromising on quality.

Adaptability and Willingness to Learn:

• Open to feedback and willing to adapt to new processes or changes in regulatory requirements.
• Eager to learn about the firm’s compliance procedures and financial products.

Discretion and Confidentiality:

• Understanding of the importance of confidentiality and discretion when handling client information and sensitive data.

Job type: Permanent

Emp type: Full-time

Schedule: Monday to Friday, 8:00 AM to 5:00 PM UK Time (8 core working hours, inclusive of a 1-hour break).

Location: Work from home

Industry: Financial Services