Project Administrator

Position Summary

We are seeking a highly organized and proactive Project Administrator to support the planning, coordination, execution, and oversight of multiple technical projects. This role serves as a central coordination point between project managers, technical teams, business stakeholders, and leadership to ensure projects remain organized, risks and dependencies are actively managed, and commitments are completed on schedule.

The Project Administrator helps teams translate requirements into actionable work, establish and maintain project schedules, facilitate Agile ceremonies, track progress, identify and mitigate risks, coordinate dependencies, and develop high-quality project deliverables. The ideal candidate is comfortable working across multiple teams and initiatives and can turn complex project activities into clear plans, actions, decisions, and executive-level status reporting.

Key Responsibilities

Project Planning and Scheduling

• Develop, maintain, and manage integrated project schedules using Microsoft Project, JIRA, and other project management tools.
• Work with project managers, technical leads, and stakeholders to define project activities, milestones, dependencies, and deliverables.
• Establish project baselines and continuously track actual progress against planned schedules.
• Identify schedule impacts, critical dependencies, resource conflicts, and potential delays.
• Coordinate activities across multiple technical and business workstreams.
• Develop and maintain project plans, milestone schedules, action trackers, and supporting project documentation.

Project Status and Performance Management

• Collect status from project teams and consolidate information into clear weekly, monthly, and executive-level status reports.
• Track project milestones, accomplishments, upcoming activities, issues, risks, decisions, and dependencies.
• Develop dashboards and reporting mechanisms that provide leadership with visibility into project health and performance.
• Identify deviations from project plans and work with project leadership to develop corrective actions.
• Maintain accurate project information within Jira, SharePoint, Microsoft Project, and other approved collaboration tools.

Risk, Issue, and Dependency Management

• Establish and maintain project risk, issue, action, and dependency (RAID) logs.
• Facilitate risk identification sessions with project and technical teams.
• Evaluate project risks for probability, impact, urgency, and potential downstream effects.