ICT Project Coordinator

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a professional ICT Project Coordinator to join our UniQue Warsaw team.

What will you be bringing to the team?

• Coordinate assigned ICT projects and technical initiatives throughout initiation, planning, execution, monitoring and closure, under the direction of the Project Manager or designated Operational Actor.
• Prepare and maintain project scope, plans, schedules, milestones, work packages, acceptance criteria and project-control records in accordance with PM², Agile or other approved methodologies.
• Monitor progress, resources, risks, issues, changes and dependencies, escalating deviations and decisions requiring action.
• Coordinate multiple small and medium-sized initiatives in parallel and support the timely delivery of agreed outcomes.
• Coordinate activities across technical teams covering networks, cloud/data centre, cybersecurity, databases, identity and access management, modern workplace, monitoring, service desk and operations.
• Facilitate technical scoping and readiness activities covering environments, access, capacity, integration, testing, architecture, security and operational dependencies.
• Coordinate interfaces between technical teams, business owners and specialist functions, without replacing their technical responsibilities.
• Identify and follow up on blockers and cross-team dependencies through established governance and escalation processes.
• Organise and facilitate project meetings, technical workshops, status reviews and decision sessions, maintaining agendas, minutes, action and decision records.
• Coordinate communication and follow-up with business stakeholders, technical teams, suppliers and consultants.
• Support the preparation of Procurement Requests, Requests for Service, Terms of Reference and related documentation.
• Support supplier mobilisation and contract implementation by tracking actions, man-days, deliverables, acceptance evidence and dependencies.
• Maintain project plans, status reports, dashboards, action, decision, dependency and change logs, as well as an auditable project repository.
• Prepare management reports and briefing materials.
• Coordinate testing, acceptance, handover, operational readiness, knowledge transfer, closure and lessons learned.
• Identify and propose practical improvements to project coordination, reporting, templates and knowledge management.
• Perform other relevant duties as assigned by the supervisor.

Requirements

What do you need to succeed in this position?