Contracts Specialist

Our client is a US multi-brand residential and commercial roofing and exteriors group that operates across more than a dozen states through a family of regional brands, with a large share of its work driven by storm damage restoration and insurance claims. Contracts are how every one of those jobs actually happens: the installer agreement that lets a crew mobilize, the customer contract that has to carry the right disclosures for the state it is signed in, the certificate of insurance that has to be current for the whole of the work and not just for today. You would own the preparation, the review, the tracking, and the filing of all of it, supporting the Senior Contract Analyst.

This is a detail seat with real consequences. The group works through several regional brands in more than a dozen states, which means the same agreement is not automatically correct everywhere, and an installer who is compliant in one state may not be in the next one. The failures in this job are quiet ones: a redline that came back “clean” with the word “defend” removed from an indemnity clause, a certificate that expires three weeks before the project ends, and a version of a contract that nobody can prove is the executed one. None of those announce themselves. All of them surface later and expensively.

You will work directly with internal departments and with outside parties to move contracts through review and execution. This is a full-time remote role in US Eastern business hours. Three to five years in contract administration, compliance, or the construction industry is required, and roofing industry experience is strongly preferred.

Key Responsibilities

Contract Preparation and Drafting

• Assist with drafting, formatting, proofreading, and redlining company contracts and agreements
• Prepare contract packages using Adobe tools and standardized templates
• Format contracts in Microsoft Word so numbering, cross-references, and defined terms hold together across revisions
• Prepare documents for review and signature so nothing reaches an approver incomplete

Contract Review and Quality Control

• Review contracts for accuracy, completeness and consistency with company standards
• Compare returned versions against the company template and against the prior version, so every change is identified rather than assumed
• Check that figures, dates, entity names and defined terms agree across the agreement, its exhibits and its signature pages
• Redline in Adobe Acrobat and Microsoft Word so that every proposed change is visible and attributable

Installer Compliance Tracking