Procurement Administrator

Role: Full-time, on-site (4 days/week)

Location: Etobicoke, Ontario (Airport area)

Comp: $50-65k base + bonus + benefits

About Us

A profitable, privately owned, growing B2B company in the industrial space. Proudly Canadian and entrepreneurial, serving business customers across North America.

With under 100 employees and a lean procurement team, we're scaling while keeping a practical, no-politics, get-it-done culture.

How We Work

Purchasing here protects margin and keeps product on the shelf, not just the paperwork moving. A late order, a wrong price, or an unplanned freight charge goes straight to the customer and the bottom line.

This role reports to the Procurement Supervisor. You'll run the purchase order cycle in our ERP (Epicor Prophet 21): RFQs and quote comparisons, PO entry and blanket order releases, supplier confirmations, inbound freight, and expediting.

You'll also plan replenishment for stocked items, keep supplier pricing and terms accurate in the system, and work with Sales, Customer Service, the warehouse, and Accounts Payable so customer dates are met and invoices clear across our Ontario sites.

About You

You're a Procurement Administrator who knows an ERP purchasing module inside out and thinks about the whole supply chain, from supplier quote to product on the shelf. You work through a high volume of POs every week without letting a price, quantity, or delivery date slip.

You follow up before a delay becomes a stockout, you line up a backup source when a supplier falls short, and you push back when an invoice doesn't match the PO. You don't need constant direction to know what needs to get done.

You Bring:

• Strong experience running the purchase order cycle in an ERP: PO entry, blanket orders and releases, receipts, back orders, and returns (Epicor Prophet 21 preferred; Microsoft Dynamics, SAP, or similar welcome)

• Hands-on inventory planning: setting reorder points, min/max and safety stock levels from usage, lead times, and Sales input, and flagging excess or slow-moving stock

• Experience issuing RFQs and comparing supplier quotes on landed cost (unit price, freight, duties, minimum order quantities, and lead times)

• Experience coordinating inbound logistics: booking and tracking LTL, FTL, and courier shipments, and keeping expected receipt dates current in the ERP

• Experience managing suppliers: onboarding new vendors, reviewing price agreements and terms (payment terms, Incoterms, delivery commitments), and finding alternate sources when a supplier is late or short