Sales Administrator

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

What you will do

The main purpose of the position is supporting the Used department by ensuring smooth operations, including invoicing, creating orders, and maintaining accurate records. High levels of Administration Skills, accurate paperwork, Excel competency and an effective filing system are required.

Reporting: This role reports to the Sales Manager.

Job Objectives:

• Process payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. (where and when applicable).
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Assist with ad-hoc administrative tasks from time to time.
• Build good supplier relationships, maintaining a professional reputation as an ambassador for VGSA.
• To cooperate with Audit processes by providing verifying and valid documentation on request;
  •    Monthly reconciliation of Purchase Orders.
  •    Monthly reconciliation of outstanding costs.

Stock Management and Sales Support Function (and backup)

• Support and be backup for the Sales area when required.
• Daily Invoicing and credits.
• Check costing sheet and OTP.
• Stock intake of Used Trucks and incoming stock management.
• Check all required documentation and ensuring all stock intake are done correctly.
• On VIN Chassis and engine number.

Health & Safety Support function

Other Duties

• Assist with audit enquiries in Purchasing area. 
• Reception duties and receiving and management of goods and services.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: