Executive Assistant

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

The Executive Administrative Assistant provides high-level administrative, business, and project support to Vice Presidents and senior leaders within a fast-paced captive finance organization. This role serves as a trusted partner to leadership, helping manage priorities, coordinate business activities, support strategic initiatives, and ensure effective communication and execution across the organization.

The Executive Administrative Assistant plays a critical role in enabling leaders to operate efficiently and effectively. Responsibilities include managing complex schedules, coordinating meetings and events, supporting business projects, preparing executive-level materials, coordinating domestic and international travel, and facilitating the timely flow of information across internal and external stakeholders.

The successful candidate is proactive, highly organized, resourceful, and comfortable operating with a high degree of independence. This individual must demonstrate sound judgment, professionalism, discretion, strong business acumen, and the ability to anticipate needs while managing multiple priorities in a dynamic environment.

This is a fully onsite role.

Core Responsibilities 

• Provide comprehensive executive-level administrative and business support to Vice Presidents, senior leaders, and leadership teams.

• Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, anticipate conflicts, and make appropriate adjustments based on changing business priorities.

• Coordinate domestic and international travel, including itineraries, accommodations, transportation, meeting logistics, and related travel documentation.

• Prepare, edit, organize, and distribute correspondence, reports, presentations, agendas, meeting materials, and other executive-level business documents.

• Provide project management and coordination support for business initiatives, including tracking timelines, deliverables, milestones, action items, dependencies, and follow-up activities.

• Support the execution of strategic, operational, and cross-functional initiatives by coordinating stakeholders, organizing information, monitoring progress, and helping drive activities to completion.

• Execute ad hoc and short-term cross-functional business assignments, projects, and special initiatives as needed to support business priorities and organizational flexibility.

• Coordinate executive and leadership meetings, including preparing agendas and materials, documenting decisions and action items, and ensuring timely follow-up.