Accounting Clerk

Accounting Clerk

Stanbridge University is seeking an experienced, detail-oriented Accounting Clerk to support the University's day-to-day accounting operations. This is a hands-on transactional accounting role with primary responsibility for accounts payable, payroll processing, purchase orders, account reconciliations, financial transaction processing, and financial record maintenance.

The successful candidate will have practical experience performing accounting transactions—not simply providing administrative support to an accounting department. Hands-on QuickBooks Desktop experience is required, along with strong Microsoft Excel skills and the ability to accurately process, reconcile, research, and maintain financial information in a fast-paced environment.

This is a full-time, on-site position located at Stanbridge University’s Irvine, California campus.

Essential Functions:

• Process bi-monthly payroll accurately and within established deadlines.
• Perform accounts payable functions, including reviewing invoices, processing payments, and maintaining supporting documentation.
• Process purchase orders and maintain accurate purchasing records.
• Record accounting transactions, including AP, AR, and general ledger entries.
• Perform bank, account, and financial-record reconciliations; research and resolve discrepancies.
• Maintain accurate and organized accounting records and supporting documentation.
• Use QuickBooks Desktop to enter, maintain, retrieve, and report financial information.
• Use Excel, including PivotTables, lookup functions, formulas, and reconciliation tools, to organize and analyze financial data.
• Communicate with vendors, employees, and departments to resolve invoice, payment, payroll, and account discrepancies.
• Support financial reporting, audit preparation, budgeting, forecasting, and compliance documentation as needed.
• Maintain confidentiality of payroll, employee, institutional, and financial information.
• Perform additional accounting support and special projects as assigned.

Qualifications:

• Required

• Minimum 2 years of hands-on transactional accounting experience.

• Demonstrated experience processing accounts payable.