In-House Paralegal & Contract Operations Administrator
Posted 10 Jul 2026
BranchFactor Summary
The original posting with the fluff stripped out
- Expected experience
- 3–5 yrs
- Management level
- Individual contributor
- Contract
- Full-time
No salary listed for this role.
Field of studyBusiness Administration, Company Secretarial Services, Corporate Governance, Economics, International Studies, Law, Legal Studies (or related)
Study levelBachelor's
Study levelMaster's
We are seeking a highly organized, proactive and detail-oriented In-House Paralegal / Legal Operations Administrator to join our growing legal and contract operations team. This role is ideal for an experienced legal professional with at least 3-5 years of relevant experience gained within a law firm, corporate legal department, or in-house environment.
Working closely with Legal Counsels and the Contract Management teams, you will play a key role in supporting the corporate governance, legal administration, contract operations, tender administration and legal records management activities of a dynamic international construction and offshore services group.
If you thrive in a fast-paced environment, excel at managing multiple priorities and enjoy being the organizational backbone of a legal function, we would like to hear from you.
Main Responsibilities
Corporate Governance & Legal Administration
- Maintain the corporate records, statutory registers and legal files of all companies within the Group.
- Coordinate corporate housekeeping activities, including board resolutions, powers of attorney, annual filings and corporate documentation.
- Maintain and update corporate structure charts and legal entity records.
- Organize and manage corporate compliance calendars and key corporate deadlines.
- Assist with KYC, due diligence and compliance requests from banks, auditors, clients and business partners.
Banking & KYC Management
- Coordinate bank account opening, closure and maintenance procedures.
- Manage Know Your Customer (KYC), AML and corporate documentation submissions for financial institutions.
- Maintain accurate records of banking mandates, signatories and corporate authorizations.
- Liaise directly with banks and financial service providers regarding documentation requirements.
Contract & Tender Administration
- Support the Legal team during tendering activities.
- Prepare, organize and maintain contract files, correspondence and supporting documentation.
- Maintain registers of contracts, NDAs, framework agreements, subcontractor agreements and project documentation.
- Assist with contract execution, signature processes and document circulation.
Document Management & SharePoint Administration
- Organize and maintain legal repositories and document management systems, including SharePoint.
- Manage filing systems and ensure proper retention and archiving of legal and corporate records.