Procurement Associate

**About DHL and Procurement:**DHL Group the logistics provider of the world with over 600,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.
DHL Corporate Procurement is a trustworthy business partner that builds a competitive ecosystem for the DHL Group – SUSTAINABLE, AGILE, CONNECTED, FORWARD LOOKING. We transform the way DHL is sourcing products, systems and services from external partners, leveraging modern digital tools and technologies. Our global procurement team is our biggest asset and by focusing on clear priorities, we drive tangible value for our colleagues. As our business keeps growing, we want you in our AMERICAS region.
Ready to immerse yourself in the exciting world of Procurement? Join the team and bring your expertise on board! As part of the DHL Group, you will be working with a global network of Procurement colleagues and benefit from a wide range of development opportunities.
**Job Purpose:**The Procurement Associate is involved in supporting the management of national and international acquisitions and purchases, adhering to specific quality standards. They manage the search for suppliers by establishing global relationships, conduct market research to identify new suppliers or assess the commercial conditions of existing suppliers. They ensure compliance with regulations by assisting in the preparation and review of contracts signed between both parties. They coordinate with different departments to ensure that everything aligns with organizational needs and objectives 

**Your tasks:**Bidding Process

• Search for and select national or international suppliers, depending on the sourcing needs, who are reliable and meet quality requirements.
• Manage the proper completion of documents requested by DHL with the supplier to ensure their participation in the bidding process.
• Follow up with suppliers by coordinating visits, ensuring compliance with contractual terms, and identifying any issues that may arise during the bidding process.

Administration of CAF - Contract - Addendum – Terminations

• Support in the preparation and review of the contract is key in managing commercial agreements and formalizing the relationships between both parties.
•  Identify key terms such as: Payment conditions, delivery or execution timelines, and obligations between both parties.
• Follow up to ensure that both parties uphold the fair terms.
• Conduct a thorough review of the contract to ensure that all details are correct, including the parties' information, dates, amounts, and any other important terms.

Docusign

• Ensure that all necessary individuals in the contract, addendum, presentations, among others, sign the document.
• Verify that the document has no errors and that all modifications or additions are accurately reflected before sending it for signature.
• Check that all parties have access to the platform and know how to use it.

Catalogue

• Incorporate new items into the catalog.
• Modify or adjust rates for existing services or products.
• Remove services or products that are no longer offered or that were not continued in the contract.

Go Source – Go Shield

• GoSource: Verify information and download documents.
• GoShield: Submit ticket requests

Quote

• Obtain information about the user's needs, such as quantity of products, specifications, delivery timeframe, among others.
• Search for suppliers that meet the requested needs.
• Generate a comparison by creating an Excel sheet with the formal proposal that includes the details of the offer

Document Update

• Maintain documentation that is updated, accurate, and compliant with supplier regulations.
• Request crucial information from each department that is part of the update.
• Obtain approval from each area.
• Conduct follow-up on the signing of forms or documents that need to be completed.
• Gather annual documentation as a requirement for certification audits such as BACS, ISO, TAPA, etc. (RUT, chamber of commerce, financial statements, bank account, BASC certification, analysis of financial statements, annual supplier evaluation).
• Conduct site visits to suppliers in conjunction with the Security department and the area that will receive the goods or services.

Stakeholders

• Establish close contact with local and regional business units to ensure actual and future knowledge of demand and service quality

**Your profile:**Education Level

• Bachelor degree in BA, Industrial Engineer or equivalent 

Experience Level

• 1-2 year experience in purchasing assistant or relevant 
• Experience in BSC certification
• English Knowledge (is a plus)

We offer:

• Great opportunity to work for the biggest logistics company in the world
• International and virtual environment
• Flexibility and great opportunity to learn
• Tempting Compensation and benefits

DHL is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.  The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.