Facilities Coordinator

The Facilities Coordinator is responsible for the day-to-day coordination and execution of facilities operations to ensure a safe, compliant, clean, and efficient work environment across the company's office, laboratory, manufacturing, and support spaces. This role independently manages maintenance requests and vendor relationships, leads small to medium facility projects, and maintains the records, budgets, and metrics that support building systems, compliance, and workplace services. The Facilities Coordinator is a primary point of contact for employees on facilities matters, exercises sound judgment to prioritize competing needs and resolve issues with minimal supervision, and recommends improvements to processes and service delivery.

The Facilities Coordinator partners closely with Facilities leadership, Security, EH&S, IT, Human Resources, Finance, and external service providers to maintain a high-quality workplace.

Key Responsibilities

Facilities Operations

• Coordinate day-to-day facilities operations across office, laboratory, manufacturing, and support spaces, adjusting priorities as business needs change.

• Manage intake, prioritization, and tracking of facilities service requests in the work order system, ensuring response and resolution targets are met and escalating issues as appropriate.

• Plan and schedule preventive and corrective maintenance and track completion against preventive maintenance schedules.

• Conduct routine facility inspections, identify maintenance and safety needs, and follow issues through to resolution.

• Monitor building systems, including HVAC, electrical, plumbing, lighting, and fire protection; troubleshoot routine issues and coordinate the response to alarms or system failures.

• Analyze work order data to identify recurring issues and trends, and recommend corrective actions or process improvements.

• May provide guidance or on-the-job training to newer team members, interns, or temporary staff.

Vendor Management

• Select, schedule, and manage vendors and contractors for maintenance, repairs, and services, including obtaining and comparing quotes within established guidelines.

• Ensure vendors and contractors comply with site safety, security, insurance, and permit requirements, including site orientation and escort as needed.

• Inspect and verify completed work against scope and quality expectations, and resolve deficiencies directly with vendors.