Legal-Administrative Assistant

Summary: The Legal Support Team is a dedicated and centralized group of LAAs who will be supporting attorneys using a workflow management software to delegate tasks.

Key Responsibilities:

• Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, and other firm software as required.

• Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.

• Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.

• Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required.

• Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions.

• Knowledge of process for EOC and NLRB filings.

• Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings.

• Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial.

• Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).

• Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions.

• Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events.

• Scheduling meetings and travel itineraries based on attorney calendar availability.

• Processes bills; proofs billing sheets; reviews and edits bills.

• Submits attorney expense reports and invoices via accounting system.

• Processes new business requests by opening new matters; preparing and reviewing conflicts submissions; and closing matters appropriately.

• Manages workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other shared services to complete work.

• Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of competing priorities and deadlines.