Fellowship Program Coordinator

Employment Duration: 3 months

Work Schedule: The standard work schedule is 8:00 a.m. – 5:00 p.m. or 9:00 a.m. – 6:00 p.m., with flexibility in scheduling on most days. Wednesdays have a required schedule of 6:30 a.m.–2:30 p.m. onsite at Mission Bay to provide conference support.

The Department of Anesthesia and Perioperative Care is seeking a Fellowship Program Coordinator to support the administration and operations of its medical fellowship education programs.

The Fellowship Program Coordinator provides day-to-day administrative and operational support for ACGME-accredited and non-ACGME fellowship programs, including Pain Medicine, Pediatric Anesthesia, and Obstetric Anesthesia. Working with fellowship program leadership, faculty, fellows, and Graduate Medical Education stakeholders, the coordinator supports scheduling, educational activities, recruitment, onboarding and offboarding, accreditation and compliance, evaluations, reporting, and maintenance of program records.

The position also coordinates departmental Grand Rounds and M&M conferences, fellowship and residency didactic activities, and fellowship moonlighting operations.

This is a full-time, hybrid position requiring four days onsite and one day offsite. Work locations include Parnassus, Mission Bay, and Mt. Zion. The schedule varies based on program needs, and the position must be available to begin work at 6:30 a.m. on Wednesdays to provide onsite setup and operational support for departmental Grand Rounds.

Key Responsibilities

Fellowship Program Administration & Educational Coordination

• Provide administrative and operational support to Program Directors and Associate Program Directors for Obstetric Anesthesia, Pain Medicine, and Pediatric Anesthesia fellowship programs.
• Assist in creating and maintaining annual fellowship rotation and call schedules.
• At the direction of program faculty and leadership, create program and curricular evaluation documentation, including evaluation tools, strategies, and timelines.
• Generate regular evaluation reports and maintain evaluations and work-hour information in MedHub.
• Coordinate logistics for program activities, including recruitment, orientation, graduation, conferences, simulation activities, and other educational or assessment activities.
• Coordinate special events, lectures, journal clubs, and conferences, including conference room reservations and food orders.
• Coordinate speakers for journal clubs and conferences.
• Assist with committee meetings, including Program Evaluation Committee and Clinical Competency Committee meetings, as applicable.

Grand Rounds & Didactic Program Coordination