Contracts Administrator

The Contracts Administrator will assist the Project Manager with the administration of one or more projects.  This role will include sub contract and head contract administration and the co-ordination of on-site activities.

The core skills required are:

·          Contract Administration

·          Financial Administration

·          Computer literacy

·          Strong communication skills.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

·          Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.

·          Ensure that all invoicing is correctly coded and mathematically correct.

·          All invoices are to be processed in a timely way.

·          Ensure that amendments are raised for all approved variations and back charges.

·          Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.

·          Assist in the development of Subcontractor scopes of work.

·          Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.

·          Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.

·          Assess and analyse tenders in conjunction with the Project Manager so that they conform with project  requirements.

·          Issue of Contract documentation, and follow up through to execution of subcontract

·          Ensure subcontractors insurances, and other employer and statutory obligations are in place

·          Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available

·          Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same

·          Assist Project Manager in preparation and submission of head contract variations

·          Maintain project variation status, budgets and subcontracts in Jobpac

·          Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.

·          Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.

·          Develop and maintain the project procurement schedule.

Policy Implementation

·          Ensure all relevant sub contractor employment requirements are adhered to.

Personnel Management

·          Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.

·          Assist the Project Manager in delegating

·          Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.

·          Provide advice to Project Manager with regard to the suitability of direct reports.

·          Conduct performance and development reviews on direct reports.

 Formal Communication

·          Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.

·          Attend and participate in all relevant meetings.

·          Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

·          Participate in Client and Consultant meetings or reviews as required.

Quality, Safety and Environment

·          Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.

·          Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.

·          Identify improvements in efficiency, WHS & Environmental performance, quality and cost.

·          Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.

·          Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.

·          Initiate or recommend solutions to rectify deficiencies or issues.

·          Work in a safe manner without risk to themselves, others or the environment;

·          Correctly use and maintain Personal Protective Equipment (PPE).

Requirements

Qualifications and Experience

• Tertiary qualifications in construction, building, or contract administration preferred
• Minimum 5 years’ experience in contracts administration within the construction industry
• Demonstrated experience managing complex commercial contracts and variations

Skills and Attributes

• Sound knowledge of construction contract law and administration processes (e.g. AS4000, GC21)
• Strong organisational and time management skills with meticulous attention to detail
• Effective communication and interpersonal skills to liaise with diverse stakeholders
• Proficient in project management and contract administration software
• Proactive, solution-focused and ability to work under pressure
• Leadership abilities with a collaborative team approach

Benefits

• Training & Development
• Employee Discounts
• Employee Assistance Program - Counselling, well-being, legal, financial and Health
• Novated Leasing
• Paid Parental leave
• Recharge Day - extra day of leave each year
• and more