Legal Operations Specialist

UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department. This role is ideal for a collaborative problem-solver who is energized by learning, comfortable navigating ambiguity, and eager to understand how things work and identify ways to make them better. The successful candidate thrives in a fast-paced environment, adapts quickly to changing priorities, maintains exceptional attention to detail, and approaches unfamiliar challenges with curiosity and a solutions-oriented mindset.

This role is primarily remote, with the expectation of occasional in-office attendance as needed at our Beverly Hills, California office.

 

The salary range for this role is $30 – $50/hour commensurate with experience and skills.

 

Responsibilities:

• Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems.

• Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.

• Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agreements.

• Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.

• Assist with certain aspects of the monthly Legal department accrual and budget review.

• Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.

• Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.

• Assist with compliance, risk management, and other legal department initiatives as needed.

 

What you will need:

• Bachelor’s degree.

• 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required.

• Experience supporting legal operations workflows and contract databases.

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.