Office Manager

Position Summary 

The Office Manager / Bookkeeper is responsible for the day-to-day execution of the accounting, financial reporting, and office administration functions for Steeple Town Enterprises and its related entities. This is a full-time, on-site position of 40 hours per week, reporting directly to the Owner. 

Qualifications

Accounting & Bookkeeping 

Accounts Payable 

• Maintain accurate and current Accounts Payable records in Sage 50 for each company entity. 

• Verify every vendor and subcontractor invoice against purchase orders, delivery confirmations, and project records before entry. 

• Ensure all transactions are properly coded to the correct entity, job, and general ledger account, and are supported by documentation. 

Accounts Receivable & Collections 

• Prepare and issue customer invoices, progress billings, and final invoices in coordination with the Construction Coordinator and sales staff. 

• Record cash receipts according to established procedures and prepare bank deposits as needed. 

• Manage the bank draw request process, including requesting draws, creating invoices, and providing lender documentation as required. 

• Monitor A/R aging and communicate professionally with customers regarding outstanding balances and collections. 

• Escalate past-due accounts and billing disputes to the Owner promptly. 

General Ledger & Reconciliations 

• Record and reconcile daily financial transactions

• Prepare General Journal entries, including accruals, adjustments, and intercompany entries between entities. 

• Complete monthly bank, credit card, and balance sheet account reconciliations in an audit-ready format. 

• Identify and resolve discrepancies, and escalate concerns to the Owner as needed. 

Payroll Support 

• Assist with payroll processing, including collecting and verifying employee time records. 

• Ensure payroll is processed accurately and on time and is properly recorded in the accounting system. 

• Maintain payroll records and support payroll tax filings in coordination with the Owner and external partners.