Office Manager

About Us Sophos is a cybersecurity leader defending 600,000 organizations globally with an AI-driven platform and expert-led services. Sophos meets organizations wherever they are in their security maturity and grows with them to defeat cyberattacks. Its solutions combine machine learning, automation, and real-time threat intelligence with frontline human expertise from Sophos X-Ops to deliver advanced, 24/7 threat monitoring, detection, and response.   Sophos offers industry-leading managed detection and response (MDR) alongside a comprehensive portfolio of cybersecurity technologies — including endpoint, network, email, and cloud security, extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Together with expert advisory services, these capabilities help organizations proactively reduce risk and respond faster, with the visibility and scalability needed to stay ahead of evolving threats.   Sophos goes to market with a global partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers and distributors, marketplace integrations, and cyber risk partners, giving organizations the flexibility to choose trusted relationships when securing their business. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Overview

Sophos is a global leader in cybersecurity, protecting organizations of all sizes from advanced cyber threats. The Office Manager supports the effective delivery of workplace services at the Sophos Bucharest office, ensuring a safe, secure, compliant, and high-quality working environment for employees and visitors.

This  role is a key local facilities contact, requiring an independent individual working closely with regional Facilities, Health & Safety, Security, HR, IT, and Finance teams. The successful candidate will take a proactive, hands-on approach to facilities operations while supporting global standards and local regulatory compliance. This is not a people management role.

Key Responsibilities

Facilities Operations

• Support the day-to-day management of Sophos’ Bucharest office, ensuring the office is safe, functional, and well-maintained
• Coordinate building services including cleaning, security, reception, waste management, HVAC, and general maintenance
• Run reception desk and oversea use of visitor management systems
• Manage courier and post services both incoming and outgoing
• Manage reactive facilities issues and ensure timely resolution
• Carry out regular site inspections and maintain action plans

Health, Safety & Compliance

• Take the role of Secretary of the OHS Committee (CSSM – Comitetul de Securitate si Sanatate in Munca at company level)
• Support compliance with Romanian Health & Safety legislation (SSM and PSI)
• Assist with risk assessments, fire safety compliance, drills, and documentation, Support contractor induction and compliance checks
• Assist with incident reporting and corrective actions

Vendor & Contract Management

• Liaise with the landlord, property managers, and service providers
• Support contract and SLA management
• Raise and track purchase orders and invoices
• Support budget tracking and cost control

Workplace Services & Projects

• Support office moves, space reconfigurations, and furniture installations
• Assist with workspace and meeting room management
• Support workplace related employee initiatives and office events ensuring seamless end user experience

Stakeholder & Employee Experience

• Act as a point of contact for facilities related queries
• Communicate facilities updates and planned works clearly
• Build strong relationships with internal and regional stakeholders

Reporting & Administration

• Maintain asset registers, inventories, and compliance trackers
• Prepare reports for Facilities Manager and regional leadership
• Support continuous improvement of facilities processes

Skills & Competencies

• Strong organizational and problem-solving skills
• Hands-on and service-oriented approach
• Understanding of workplace health, safety, and security principles
• Ability to manage multiple priorities in a corporate environment
• Strong communication and stakeholder management skills

Experience & Qualifications

Essential

• Experience in facilities, office management, or workplace operations
• Knowledge of Romanian Health & Safety (SSM/PSI) with current SSM 40 hour OHS (SSM) training Certificate, or be willing to complete upon joining Sophos (costs will be covered by the business)
• Experience managing vendors and service providers
• The candidate must meet the legal requirements necessary to obtain the occupational health and safety (OHS) professional certification, including completion of secondary education (theoretical track with a science-oriented profile, e.g., mathematics and informatics or natural sciences, or a technological track with a technical profile)
• Fluent Romanian and good working knowledge of English

Desirable

• Experience in a multinational or corporate environment
• Facilities, health & safety, or technical qualifications
• Experience supporting office projects
• First Aid Certification Ready to Join Us? At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back – we encourage you to apply.   What's Great About Sophos? ·   Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. While we are a remote first organization, applicants must have legal authorization to work in the jurisdiction where the position is posted, without requiring employer sponsorship. ·   Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit ·   Employee-led diversity and inclusion networks that build community and provide education and advocacy ·   Annual charity and fundraising initiatives and volunteer days for employees to support local communities ·   Global employee sustainability initiatives to reduce our environmental footprint ·   Global fitness and trivia competitions to keep our bodies and minds sharp ·   Global wellbeing days for employees to relax and recharge  ·   Monthly wellbeing webinars and training to support employee health and wellbeing   Our Commitment To You We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity.   We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team.  All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation.  We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.    Data Protection If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos.  If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights.  For more information on Sophos’ data protection practices, please consult our Privacy Policy Cybersecurity as a Service Delivered | Sophos