Contracts Administrator

Our client, a multidisciplinary private architecture firm, is seeking a Contracts Administrator to coordinate client and consultant agreements. This position will help maintain accurate contract records, support risk management, and ensure commercial requirements are addressed throughout each engagement.

Key Responsibilities

• Review contracts for commercial terms, insurance requirements, and administrative completeness.
• Coordinate client agreements, consultant contracts, amendments, and renewals.
• Maintain contract files, approval records, templates, and tracking systems.
• Monitor execution status, expiration dates, and outstanding documentation.
• Coordinate certificates of insurance and other contractual requirements.
• Support project teams with contract interpretation and procedural questions.
• Identify unusual terms and escalate potential risks for appropriate review.
• Assist with audits, compliance reporting, and process improvements.
• Coordinate with finance regarding fees, payment terms, and approved scope changes.

Requirements

Bachelor’s degree in business, legal studies, construction management, or a related field.

3+ years of contract administration or commercial coordination experience.

Experience within architecture, engineering, construction, or professional services preferred.

Familiarity with professional services agreements and consultant contracts.

Experience with AIA contract documents preferred.

Strong document review, recordkeeping, and deadline management skills.

Ability to handle sensitive commercial information with discretion.

Benefits

Annual salary of $62,000 to $76,000.

Eligibility for annual company profit sharing.

Medical, dental, and vision insurance.

401(k) plan with up to 3% employer matching.

18 days of paid time off plus 8 paid holidays.

Company-paid life and long-term disability insurance.

Flexible spending accounts.

Continuing education and professional membership reimbursement.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. 

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Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.  

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. 

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• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. 

• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. 

State-Specific Information: 

• Rhode Island: We do not request or require salary history from applicants. 

• Connecticut: We provide wage range information upon request or before discussing compensation. 

• New Jersey: We do not inquire about salary history unless voluntarily disclosed. 

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Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.