Transition & Activation Project Manager

Position Summary

The Project Manager, Transition & Activation is responsible for planning, coordinating, and executing the operational transition of healthcare facilities during new construction, renovations, expansions, and replacement hospital projects. This position ensures clinical and support departments are prepared to occupy new or renovated spaces safely, efficiently, and with minimal disruption to patient care. This role serves as the bridge between design and construction teams, operational readiness team, and hospital operations from design through occupancy and post-move stabilization. This position requires a detailed understanding of the design and construction processes, FF&E outfitting and timelines, move sequencing, and overall asset and people readiness.

Principal Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Operational Readiness

  • Assists with managing comprehensive transition and operational readiness plans.

  • Assists the client and/or Operational Readiness team with the training plans and schedules, mock scenarios, and Day in the Life, as required.

  • Facilitates and supports the client and/or Operational Readiness team with the building orientation, tours, literature, and wayfinding materials.

• Transition Planning

  • Develops and maintains a fully integrated project schedule. This includes construction milestones, furniture, fixtures and equipment procurement and installation timelines, relocation of reuse equipment, orientation and training, IT Systems, Access Control, Audio Visual Equipment, moves and decommissioning of equipment, as required.

  • Coordinates activation timeline with the construction schedules. Prepares contingency plans for delayed construction or phased occupancy.

  • Participates in design and construction meetings as required by the Project Management team.

  • Develops and manages department and room readiness checklists.

  • Develops detailed move schedules and move sequence plans by department and facility.

  • Assists in developing patient and department move routes with Owner and/or Operational Readiness team.

  • Manages occupancy permits and readiness checklists.

  • Leads departmental transition planning meetings to gather and document pertinent information relative to transition requirements.