Political Compliance Manager

About Aristotle

Aristotle is the leading political technology and data company in the world. Our team of experts comes from all facets of tech, political and corporate backgrounds to offer the most powerful tools to campaigns, elected officials, voters, government organizations, corporations, nonprofits and PACs all over the world, no matter their democratic ideology.

The Political Compliance Manager will provide Political Action Committee (PAC) and lobbying compliance and management services to our clients. The incumbent will be responsible for preparing federal and state campaign finance and other regulatory filings for corporate and association clients. Regular tasks include entering or managing the entry of data in client PAC databases; screening proposed contributions against relevant prohibitions and limits; performing regular bank reconciliations; and assisting clients in PAC management and internal reporting. In addition, for selected clients, the incumbent will act as primary relationship manager and will be responsible for managing client expectations, communicating project status, increasing customer satisfaction, ensuring customer retention, identifying, and pursuing up sell opportunities, and resolving product/business issues experienced by the clients. This position requires extreme attention to detail, ability to manage or switch among multiple tasks rapidly, and ability to meet multiple statutory deadlines. This position also requires the employee to be a contributing member of both their immediate working team and the broader division, including helping to train new employees and stepping in to support team members when coverage is needed.

Duties & Responsibilities:

• Prepare and file Federal and State campaign finance reports with appropriate agencies, while serving as a collaborative team member available to support team operations when needed.
• Prepare and file lobbying, pay-to-play and non-profit tax forms for clients as needed.
• Import or enter receipt and disbursement activity and HR files in PAC software.
• Serve as primary point of contact and overall relationship manager for assigned customers.
• Perform banking services (account set-up, deposits, check preparation, ledger, and reconciliation) for client PACs.
• Track disbursement limits and prohibitions.
• Develop detailed operating procedures for each client.
• Train clients on the proper use of the software to meet their PAC program goals and objectives.
• Prepare financial and PAC management reports.
• Prepare letters to accompany disbursements as needed.
• Respond to client requests in a timely manner.
• Establish and maintain positive relationships with clients.
• Assist in new client software conversions and custom programming needs.
• Work with Compliance and Development teams to resolve client data or functionality issues.