Payroll Specialist

About the Company:
Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly motivated professionals who are committed to supporting the team in an environment of growth and change.
**Role Summary:**This position is responsible for all payroll-related functions for Charter Impact’s clients.  As a Payroll Specialist, this position is responsible for providing training to client staff, entering new hires, employee changes, client communication and ensuring consistent and accurate payroll processing. This position is also responsible for payroll tax and vacation/PTO tracking, reconciling all payroll related accounts such as health insurance deductions, withholdings and garnishments. The Payroll Specialist position may work a remote schedule, with the exception of occasional on-site payroll processing, and departmental trainings and meetings thereafter.  This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, NV, OR, SD, TX, UT and/or WA.

Responsibilities

• Communicate and work with assigned clients (with a combined employee count up to 750), who have varying levels of payroll knowledge, and train them on payroll processes and procedures to ensure ongoing compliance. 
• Collect and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission. 
• Assist clients with calculation of final checks and other related calculations. 
• Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basis. This may also include STRS/PERS pension plans. 
• In collaboration with Staff Accountants, assist with reconciliation of the following payroll-related liability accounts before month-end closing is completed: 
• 403(b)/401(k) payable
• STRS – Employer and Employee 
• PERS – Employer and Employee 
• Accrued vacation payable  
• Garnishment payable 
• Insurance payable 
• Create, update, and distribute payroll calendars to clients. 
• Send out payroll due date reminders to clients. 
• Review client paperwork and enter new hires and changes into the payroll systems: address changes, pay changes, W-4 changes, insurance/retirement deduction changes. 
• For all client new hires, research STRS website for membership type.