Microsoft 365 Specialist

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As the Microsoft 365 / SharePoint Specialist, you will play a key hands-on role in shaping how digital information is structured, governed and maintained across modern Microsoft 365 environments.

You will take ownership of the day-to-day administration, optimisation, and continuous improvement of SharePoint Online and related Microsoft 365 services. This role blends technical configuration with practical information management — ensuring environments are secure, well-organised, compliant, and easy for people to use.

As the Microsoft 365 / SharePoint Specialist, you will:

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows and permissions.
• Plan and deliver data migrations into Microsoft 365 using industry-standard tooling such as ShareGate.
• Develop PowerShell automation to streamline administration and improve performance.
• Design and implement metadata models, taxonomies and content types to improve classification and searchability.
• Apply and maintain governance rules covering document lifecycle, permissions, retention, archiving and disposal.
• Support data integrity, security and accessibility across structured and unstructured information repositories.
• Carry out audits, monitoring and routine checks to ensure ongoing compliance and system reliability.
• Enhance enterprise search through effective tagging and content indexing.
• Work closely with business teams to deliver practical SharePoint solutions that support collaboration and document control.
• Provide user guidance, training and support on SharePoint features and information management best practice.
• Support integrations between SharePoint, Microsoft 365 services and reporting tools such as Power BI.
• Contribute to digital transformation and automation initiatives that reduce manual effort and improve efficiency.
• This is a delivery-focused role, suited to someone who enjoys working at the intersection of systems, information and people — and who takes pride in creating well-governed, usable digital environments.

Requirements

We’re looking for a practical, detail-oriented Microsoft 365 professional who enjoys taking ownership of platform administration and information management delivery.