Executive Admin Support

Join the team as our new Executive – Administration & Executive Support – India

You will be responsible for providing comprehensive executive support to the Managing Director while overseeing office administration, workplace operations, vendor management, and employee experience initiatives. As a key partner to the Managing Director and internal stakeholders, you will ensure seamless day-to-day operations, effective leadership coordination, and a well-organised workplace while maintaining the highest standards of professionalism, confidentiality, and operational excellence.

What You'll Do:

Provide Executive Support to the Managing Director

• Manage the Managing Director's calendar, meetings, appointments, and travel schedules.
• Coordinate domestic and international travel arrangements, ensuring seamless planning and execution.
• Prepare presentations, reports, meeting agendas, and professional correspondence.
• Track leadership action items, follow-ups, and key deliverables to ensure timely completion.
• Organise leadership meetings, town halls, business reviews, and other leadership engagements.
• Record meeting minutes and maintain governance trackers to support effective follow-through.
• Handle confidential and sensitive information with the highest level of discretion.
• Act as a key liaison between the Managing Director and internal and external stakeholders.

Manage Office Administration & Workplace Operations

• Oversee day-to-day office administration and operational activities.
• Ensure workplace readiness, facilities management, and a smooth office environment.
• Coordinate housekeeping, security, maintenance, and other workplace services.
• Manage office supplies, equipment, and general workplace requirements.
• Partner with building management and service providers to ensure efficient office operations.
• Identify opportunities to improve administrative processes and workplace efficiency.

Drive Vendor & Facilities Management

• Manage vendor relationships and monitor service delivery and performance.
• Track vendor contracts, renewals, invoices, and purchase orders.
• Support procurement activities and invoice processing.
• Coordinate with vendors and service providers to ensure timely resolution of operational requirements.
• Maintain accurate vendor documentation and support effective cost and service management.

Support Employee Experience & Workplace Services