Order to Cash Manager

FIREFLY
Fueled by the most advanced tracking, measurement, and optimization capabilities available in the out-of-home industry, Firefly is an innovative data-first ad network delivering the most relevant messages at the most relevant moments using car top and in-car solutions. Our proprietary screens deliver dynamic content based on location-based, GPS-enabled triggers. We empower brands to efficiently engage consumers in major markets across the U.S. including New York City, Chicago, Las Vegas, San Francisco, Los Angeles, and Miami. Firefly empowers our employees to thrive by embracing their authentic selves, fostering a culture of individuality, and celebrating diversity. We believe that when you can be yourself at work, you can bring your best to the table. We value your unique perspectives and contributions, recognizing that every idea, no matter how unconventional, has the potential to drive innovation and progress. Join us, and discover a workplace where you can truly be yourself, make a meaningful impact, and boldly explore new horizons. Drive the light, accelerate innovation, steer with authenticity!

You will own Firefly's order-to-cash desk end to end - from credit approval and contract setup through invoicing, cash, collections, revenue and month-end reconciliations. Just as importantly, you will help us rebuild the desk around AI. We are actively automating manual work with AI tools and integrations, and we want someone who is excited to design, test and run those new workflows, not just process transactions.

MAIN RESPONSIBILITIES

Credit & customer onboarding

• Run credit checks on new advertisers and agencies (Experian), recommend payment terms and approve opportunities in Salesforce.
• Complete customer vendor setup requests: W-9s, supplier forms, AP portals and Bill.com network enrollment. Contracts (Salesforce to Sage Intacct)- Review closed-won deals from a billing perspective (flight dates, products, amounts, agency requirements) before syncing.
• Sync and set up contracts in Sage Intacct, set up new items, and keep contracts up to date when deals change.
• Handle contract holds, resyncs and barter / trade deals.

Billing & invoicing

• Generate and issue invoices in Sage Intacct, including first invoices, prepayment invoices and prebills.
• Manage automated invoice delivery and make sure invoices reach the right customer contacts.
• Run partner billing processes and handle voids, reissues and corrections.

Cash receipts