People Operations Associate

What you’ll do

Employee Records, Documents and HR Documentation Management

• Receive, verify, monitor, and follow up with employees to ensure all required personnel documents and records are fully provided for completion of employee files.

• Manage, update, and maintain all employee records in both hard-copy and electronic (scanned) formats, including onboarding documents, dependent documents, insurance records, documents arising during employment, termination documents, and other relevant HR documents.

• Ensure all records are properly categorized, organized, named, updated, and maintained in accordance with standardized requirements.

• Ensure all records are securely and confidentially managed and maintained, and that access, use, and retrieval of records are carried out in accordance with authorized access rights and Company policies.

Employee Data Management

• Receive and verify the completeness, accuracy, and validity of employee data before updating it in the HR system/ software.

• Check, update, and adjust employee information upon any changes, ensuring all data modifications are strictly based on hard-copy documents, relevant records and required company approvals.

• Conduct periodic audits and reconciliations of employee data between the HR system/ software and actual employee records to ensure that employee data is fully updated, accurate, consistent, and timely.

• Execute data standardization projects within the assigned scope of responsibility.

Timekeeping:

• Follow up and track employees' working hours, daily timekeeping, and annual leave applications.

• Check, reconcile, and validate attendance data, work schedules, time off, and other relevant information to identify and resolve discrepancies in a timely manner before finalizing monthly attendance records.

• Manage and control the periodic attendance finalization process, including monitoring deadlines, performing required checks, and coordinating with relevant stakeholders to ensure that attendance records are finalized accurately and on time.

• Review and reconcile overtime records, ensuring that overtime hours are fully recorded and consistent with actual working time, registration/approval records, and Company policies.

• Prepare and maintain relevant reports as required.

PIT (Personal Income Tax)

• Collect and proceed documents for PIT tax code registration/adjustment and employee dependent registration/adjustment.