Administrative Assistant
US$16 – US$17 / hr base salary
Posted 17 Apr 2026
Advertised as “Administrative Assistant 2nd Shift”
BranchFactor Summary
The original posting with the fluff stripped out
- Management level
- Individual contributor
- Employment
- On-Site
| Base salary | US$16 – US$17 / hr |
|---|
Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path! We’re looking for a high-energy, self-motivated Administrative Assistant to join our team and keep our field operations running smoothly. This is a fast-paced role perfect for someone who thrives on task-switching and staying organized while supporting both management and our technicians on the ground. If you are a proactive problem-solver who enjoys a mix of logistics, financial support, and project coordination, we want to hear from you. This position is for Saturday through Tuesday, 11:00am-9:00pm with Saturday and Sunday being able to work remotely:
What you would be doing:
Responsibilities:
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Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
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Confirm reservations and distribute confirmations to the traveler.
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Monitor email to answer questions or complete tasks.
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Assist technicians by confirming hours and per diem is paid.
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Assist technicians by adding labor and per diem when needed.
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Assist Project Management with various tasks, including calling sites and confirming permit requirements.
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Create and Submit Expense Reports for field technicians.
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Create and Submit Expense Reports for Management.
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Assist with monthly bills/reports by allocating to job numbers, categories, etc.
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Assist with Fleet billing regarding tolls and violations.
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Monitor Admin Phone Line.
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Assist field techs with Material Purchases.
What we need:
Requirements:
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Candidate must be self-motivated and able to task switch in a fast-paced environment.
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Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
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Candidate must be available every 4 weeks for an On-Call/After Hours rotation.
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Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.
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Experience desired but not a must in CLC, SAP Concur, Best Pass and WEX.