Admission Counselor

Position Overview

The admission counselor role promotes and represents the university to prospective students and families and assists them throughout their college search and enrollment process. This position reports to an Associate Director of Admission and is responsible for all aspects of recruiting prospective first year (and transfer) students. This position will support multiple recruitment projects and programs and use a strategic approach to territory management with the guidance and support of the senior admission team. This role serves in a primarily on-campus capacity during the regular work week with flexibility based on required travel and approved work from home options that may include one to two days a week depending on season/workload.

Application review will begin towards the middle to late October.

Responsibilities 

• Recruitment Territory & Travel

• Strategically manage an assigned territory involving approximately 6-12 weeks of travel such as high school visits, college fair attendance, student and parent panel participation, interviews, case studies, and prospective or admitted student receptions. Travel responsibilities will be spread throughout the fall and spring semesters, with some weekend travel and/or campus-based responsibilities required (campus visits and events).

• Cultivate relationships with students and parents, school/college counselors, independent counselors, and community-based organizations in recruitment territory.

• Review and holistically evaluate approximately 400-1000 applications for assigned territory. Also review and make recommendations on applications for supplemental scholarship opportunities.

• Plan and execute data-driven travel based on demographic analyses, market research, and other admission data to high schools and college fairs in assigned territory; 25-75+ high school visits, 5-25+ college fairs, 10-30+ days of travel, including overnight travel.

• Counsel and guide students and parents on the admission and financial aid process to support enrollment via phone, text, interview, campus visit programs, etc. 

• Coordinate or help facilitate off-campus events and meetings for prospective/admitted students (including virtual).

• Regular and consistent communication with prospective (and admitted) students and families, as well as high school counselors and administrators, using a variety of methods and strategies. 

• Campus-Based & Other Responsibilities

• Assist with, and participate in, all admission events (Discover Butler Preview Day, Open House, Butler Bound Weekend, etc.) and daily visits. This also includes Office of Admission or Division-wide events. 

• Regularly present and facilitate in-person and virtual Information Sessions and Admitted Student Visits. Serve as Counselor of the Day (COD) 2-4 times per month.

• Serve as primary or secondary liaison to other academic or student support offices.

• Serve on an appointed admission application review committee.

• Attend meetings, educational conferences, and training workshops.

• Serve as member of the regional professional association and attend professional development conferences / opportunities when available.

Required Qualifications: 

• Bachelor’s degree.

• Minimum 1-2 years college admission experience or other professional experience in working with college bound students.

• Excellent oral and written communication skills including presentation skills.

• Excellent organizational skills – detail oriented.

• Experience in selective admission review processes.

• Strong teamwork skills for providing solutions.

• Flexibility in a changing environment.

• Willingness to work extra hours and/or weekends when needed.

• Valid U.S. driver’s license.

• Individuals serve in a primarily on-campus role during the regular work week with flexibility based on required travel and approved work from home options that may include one to two days a week depending on season/workload. 
   

Preferred Qualifications:

• 3-4 years of college admission, college access/counseling, or related experience.

• Experience in database management and/or manipulation (knowledge of Slate or other Admission CRM is highly valued).

• Experience working in financial aid or strong knowledge base of the financial aid process preferred

• Fluency in Spanish is a plus.

NOTE: Positions that require driving a University owned/leased/rented or personal vehicle must be pre-approved and qualify for the insured driver’s list prior to a final job offer being made to a candidate filling the position.  Additionally, in order to comply with the standards imposed by the University’s insurance carrier, the University reserves the right to deny or restrict driving privileges to individuals who have had any of the following incidents:

• Charged with operating a vehicle while intoxicated, impaired or under the influence of drugs.

• Charged with any moving traffic violations or parking citations. (in the last three years)

• Had driver’s license suspended for any reason.

• Been involved in any vehicular accident. (in the last three years)

BU Benefits and Perks 

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

• Paid Time Off and Holidays: 
  • 20 days of paid time off (vacation and PTO days) per Fiscal year
  • 8 Paid Holidays
    • In addition, a paid Winter Break between Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)
• Health: 
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs
• Retirement: 
  • 10% employer contribution after 1 year of full-time employment
• Tuition Assistance: 
  • Tuition Exchange Program for Dependents
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children. 
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
    • Covers tuition only
• Butler Facilities Access, Discounts and Perks: 
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Free subscription to the WSJ, The Economist, and NYT
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.