Project Assistant

Company Description

Connecting your potential with possibility at SEEK

At SEEK, we work with heart. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We make a positive impact on a truly global scale and our world-class technology solutions connect more people to relevant employment and education opportunities. The work we do impacts people’s lives when it matters.

We value and celebrate the diversity of our employees who rise to the challenge to contribute to the success of our organisation. It’s a fast-paced and supportive environment where everyone is passionate about our common purpose and where our people can create enriching and exciting careers. Our future potential is your opportunity.

‘Our SEEK’

At SEEK our biggest asset is our people, and we are proud of our community of valued, talented and diverse individuals who really know their stuff. Our culture statement, Our SEEK, is all about what makes SEEK unique and a little bit different. Our SEEK clearly outlines the Principles and the Behaviours of our best people, which include:

• Passion: we are passionate about SEEK, our purpose, our customers and our community
• Team: we care about each other and collaborate to achieve together
• Delivery: we execute with excellence and achieve great results
• Future: we think and act for the long term

Job Description

The role supports the execution of country priorities across JobsDB by SEEK Thailand and works closely with Sales, Marketing, Operations, Product, Finance, People & Culture, Office Experience, Shared Services, and regional APAC/ANZ counterparts.

The position covers:

• Strategic planning and coordination of country-level initiatives.
• Executive and leadership meeting preparation, documentation, and action tracking.
• Project, process-improvement, and deliverable tracking.
• Business updates, dashboards, reporting tools, and management information.
• Calendar, itinerary, event, and stakeholder coordination.
• Cross-functional communication, handovers, and follow-through.
• Workplace experience, hybrid-work, employee engagement, and company-event support.
• Administrative coordination for selected approvals, documentation, vendors, and Operational requirements.

Qualifications

1. Strategic and Project Support

• Act as a strategic support partner to the Country Managing Director and Country Management team.
• Translate leadership priorities into clear workplans, milestones, owners, timelines, and expected outcomes.
• Coordinate and track country-level projects, strategic initiatives, and process improvements.
• Monitor risks, dependencies, decisions, and outstanding actions, escalating issues when required.
• Consolidate updates from stakeholders and prepare concise summaries for leadership review.

2. Executive Meeting and Governance Support

• Manage end-to-end support for leadership and management meetings, including agenda preparation, pre-reads, briefing packs, minutes, and action registers.
• Coordinate meeting schedules and ensure the appropriate stakeholders are included.
• Maintain visibility of commitments, due dates, and follow-up actions from leadership discussions.
• Support executive meeting preparation by gathering relevant business information and ensuring materials are complete and decision-ready.
• Maintain organized records and repositories for meeting materials, decisions, and supporting documents.

3. Business Reporting and Tracking

• Maintain and improve internal trackers, dashboards, calendars, and reporting tools.
• Monitor project status, deliverables, risks, key actions, and outcomes.
• Consolidate business and functional updates for weekly, monthly, quarterly, and ad hoc management reviews.
• Coordinate with relevant owners to validate information, resolve gaps, and ensure timely submission of updates.
• Support the preparation of management presentations, briefing notes, reports, and other decision-support materials.

4. Cross-Functional and Regional Coordination

• Serve as a central coordination point across Sales, Marketing, Operations, Product, Finance, People & Culture, Office Experience, Shared Services, and other support functions.
• Facilitate clear communication, timely handovers, and alignment of expectations between teams.
• Liaise with regional counterparts across APAC and ANZ on shared initiatives, visits, meetings, and deliverables.
• Coordinate inputs, consolidate feedback, and follow up on agreed actions until completion.

5. Calendar, Travel, and Stakeholder Coordination

• Manage or support executive calendars, leadership visits, itineraries, appointments, and priority meetings.
• Coordinate logistics for internal and external meetings, leadership engagements, workshops, and company activities.
• Prepare schedules, participant lists, contact details, briefing materials, and other coordination documents.
• Work with internal partners and external vendors to ensure arrangements are completed accurately and on time.

6. Workplace Experience and Engagement Support

• Support the planning and execution of workplace experience, hybrid-work, employee engagement, and culture-building initiatives.
• Coordinate onsite activities, town halls, workshops, team events, and other engagement programs.
• Assist with event communications, attendance or RSVP tracking, logistics, materials, and post-event follow-through.
• Help ensure activities are delivered smoothly, inclusively, and in line with business requirements.

7. Administrative and Process Support

• Prepare, review, organize, and route documents for approvals, signatures, payments, and other business processes.
• Maintain accurate documentation and ensure records are stored in the appropriate repositories.• Support selected hiring, onboarding, vendor, procurement, finance, and operational coordination requirements as assigned.
• Handle sensitive information with discretion and follow relevant company policies and approval processes.

Additional Information

• Act as a strategic right hand to the Country Managing Director by helping plan, coordinate, and execute country-level priorities and initiatives.
• Plan, coordinate, and track high-level projects and process improvements across the Thailand business unit.
• Provide end-to-end support for leadership meetings, including agenda preparation, briefing packs, minutes, action tracking, and follow-through.
• Maintain internal tracking systems, dashboards, calendars, and reporting tools to monitor project status, risks, deliverables, and outcomes.
• Consolidate updates and prepare management reports, presentations, briefing notes, and other materials used for leadership decision-making.
• Coordinate with Sales, Marketing, Operations, Product, Finance, People & Culture, Office Experience, Shared Services, and regional teams to ensure smooth execution and timely handovers.
• Support executive visits, leadership engagements, workshops, town halls, commercial kickoffs, and other internal or external activities.
• Coordinate schedules, itineraries, meetings, travel-related requirements, participant information, logistics, and event documentation.
• Follow up on commitments and action items from management meetings and ensure owners provide updates within agreed timelines.
• Support workplace experience, hybrid-work, employee engagement, and culture-building activities that strengthen collaboration.
• Prepare and organize documents for approvals, signatures, payments, and other administrative requirements.
• Maintain organized and accessible documentation repositories while handling confidential business and executive information appropriately.

Expected Outputs

• Clear and up-to-date project plans, trackers, calendars, and action registers.
• Complete and decision-ready executive meeting materials.
• Timely and accurate management updates, reports, and presentations.
• Effective coordination of leadership schedules, visits, meetings, and events.
• Documented follow-through on decisions, risks, dependencies, and assigned actions.
• Smooth cross-functional communication and timely completion of deliverables.
• Well-organized records and reliable administrative support for country management.

Required Capabilities

• Strong project coordination, organization, and follow-through skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, stakeholders, deadlines, and confidential information.
• Strong attention to detail and ability to produce accurate, polished documents and reports.
• Confidence working with senior leaders and cross-functional or regional stakeholders.
• Ability to synthesize information and present concise, actionable updates.
• Proficiency in Microsoft Office or equivalent productivity, reporting, presentation, and
• collaboration tools.
• Proactive, dependable, discreet, and solutions-oriented working style.