Project and Quality Administrator

We are seeking a Project and Quality Administrator (Quality Systems) to provide project administration and data coordination support across multiple active projects. The role will maintain accurate project records, coordinate quality documentation, monitor outstanding tasks, prepare reports, and support audit readiness while working closely with internal teams to ensure project information remains complete, accurate, and up to date.

• Provide project administration and data coordination support across multiple active projects.
• Gather, maintain, and update project information, quality records, and supporting documentation.
• Manage project data and assigned tasks using Deltek, Jira, CRM, and other project management systems.
• Prepare and distribute reports, dashboards, and project performance information using available data.
• Monitor outstanding documentation, actions, deadlines, and quality requirements, proactively following up with stakeholders.
• Maintain accurate, complete, and auditable records to support quality assurance processes and audit readiness.
• Identify missing or inaccurate information, resolve discrepancies, escalate issues, and support continuous improvement of project workflows.

Requirements

• Minimum 3 years of relevant experience in data coordination, project administration, project coordination, quality systems administration, or a similar role.
• Hands-on experience with Deltek is essential.
• Proficiency in Microsoft Excel and Microsoft 365, including data management, reporting, and documentation.
• Strong written and verbal communication skills, with the ability to coordinate with stakeholders and follow up on outstanding information.
• Excellent attention to detail and accuracy in maintaining project records, reports, and system data.
• Strong organisational, time-management, and problem-solving skills, with the ability to manage multiple projects, tasks, and deadlines independently.
• Experience with Jira, CRM, or document management systems is desirable; a relevant bachelor's degree and exposure to construction or project delivery environments are advantageous.

Benefits

We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity: 

• Work from home 
• Monday to Friday 9:00 AM to 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits