Event Coordinator

Core Responsibilities
● Coordinate and execute Dreamland's on-site activations, private events, and community events from planning through completion
● Serve as the on-site logistics lead for assigned events, ensuring all departments are prepared and event days run smoothly
● Be punctual, reliable, organized, and detail-oriented, leading by example for event-day staff
● Build and maintain event timelines, budgets, and vendor relationships in partnership with the Director of Events & Live Experiences
● Bridge communication between the events, marketing, F&B, and operations teams
● Uphold company policies and ensure consistency and safety across all event operations Event Planning & Execution
● Vetting & regulating the Dreamland Events email for both artist & private party inquiries
● Build and manage private and community event timelines, run-of-show documents, and production schedules
● Coordinate with vendors and service providers
● Create and track event budgets; process invoices, deposits, and payments for event-related purchases in partnership with the Director of Events & Live Experiences
● Coordinate with the marketing team to align event menus, signage, and all other customization needs
● Oversee day-of load-in, setup, load-out, and breakdown logistics
● Act as on-site manager for assigned events, directing event-day staff and troubleshooting issues as they arise (e.g., vendor delays, guest disputes, parking or logistics issues)
● Escalate significant on-site issues (safety, security, legal) to the Director of Events & Live Experiences
● Support post-event reporting, including recaps, budget reconciliation, and feedback gathering Client Relations Support
● Coordinate hospitality logistics for artists and clients, including greenroom needs, riders, parking, and guest lists for all private and community events in coordination with the Directors
● Serve as a point of contact for clients and vendors
● Maintain accurate records of artist, vendor, and client information and communications
● Support the Directors in maintaining relationships with clients, sponsors, and the local community

Skills & Qualifications
● 2-3+ years of experience in event coordination, production, or a related hospitality/entertainment role
● Highly organized with strong attention to detail and the ability to manage multiple events and timelines at once
● Strong vendor management, problem-solving, and decision-making skills under pressure
● Confident leading and directing event-day staff and vendors
● Strong written and verbal communication and follow-through skills
● Proficient in Google Sheets, Docs, Slides, and Gmail
● Familiarity with ticketing and event platforms (TIXR, Audience Republic, BIT) and payment/invoicing tools (Toast) preferred ● Availability to work nights, weekends, and holidays based on the events calendar