Facilities Services Coordinator

Job Title:          Senior Facilities Services Coordinator   

Reports to:       Vice President of Business Development

Location:          Georgia

Department:     Facilities Services

Role:                Non-exempt

Experience:       2-5 years

Position Overview

The Senior Facilities Services Coordinator supports the day-to-day execution of Facilities Services work orders from initial customer request through service completion, billing, and payment. This role serves as a central point of coordination between customers, JAN-PRO regional offices, third-party service providers, and internal teams to ensure work orders are scheduled, completed, documented, and billed accurately and timely. The Senior Facilities Services Coordinator uses Corrigo CMMS to create, assign, track, document, and close work orders while providing responsive customer service and maintaining accurate operational and financial records. This role is well suited for someone who is highly organized, detail-oriented, customer-focused, and comfortable managing a high volume of transactions and competing priorities.

Core Responsibilities

Work Order Coordination & Scheduling

• Receive and review customer Facilities Services requests and create accurate work orders in Corrigo.
• Verify service location, scope of work, customer requirements, priority, and applicable Not-to-Exceed (NTE) limits.
• Assign and dispatch work orders to appropriate service providers.
• Coordinate service appointments based on customer requirements and provider availability.
• Monitor open work orders and follow up on scheduling, arrival times, service status, delays, and completion.
• Escalate missed appointments, service issues, and other exceptions as appropriate.
• Maintain accurate work-order status, notes, and supporting documentation in Corrigo.
• Obtain required completion documentation, including photos, invoices, service reports, and customer approvals.
• Ensure completed work orders are properly documented and closed.

Vendor & Service Provider Coordination

• Serve as a day-to-day point of contact for assigned service providers.
• Communicate scopes of work, schedules, customer expectations, and service requirements.
• Confirm acceptance of work orders and scheduled service dates.
• Obtain vendor quotes when required and coordinate necessary approvals before service.