Executive Assistant

Company Overview

Chronograph was founded to bring next-generation technology to private capital markets. Through our suite of cloud-based analytics and data management solutions, we help many of the world's largest and most sophisticated venture capital, private equity, and credit funds understand their investment performance in unprecedented detail, with over 258,000 private companies and 15,000 private capital funds monitored via our solution suite.

At Chronograph, we get to go "behind the scenes" and work directly with investors who are driving some of the most impactful changes across high growth start-ups, global infrastructure and renewable energy, growth equity, and all other private capital strategies. The firm is backed by Sixth Street Growth, Summit Partners, Carlyle AlpInvest, and Nasdaq Inc., and has seen continuous rapid growth since its founding in 2016.  Our client base today includes hundreds of investors and asset managers monitoring more than $5.9 trillion in invested capital with 8 of the 10 largest GPs and 5 of the 10 largest LPs using Chronograph.

The Role

We are looking for an Executive Assistant to support our C-Suite and own our in-person operations. This is a CEO-primary role with additional support as needed for other top executives. We are seeking someone who is highly organized and does not let small details fall through the cracks, takes self-initiative without needing specific guidance, and understands the importance of professionalism and responsiveness. The executives you support will move faster and operate better because of you. 

Day to day, you will manage complex calendars (including scheduling onsite visits), help coordinate travel, own hosting logistics for VIP guests, and serve as a key coordination point across the leadership team. You will also own our Brooklyn office operations end to end, from the kitchen and supplies to vendors, building management, and our quarterly Team Weeks. You will report to the Chief People Officer and work closely with stakeholders across the company. 

As an Executive Assistant at Chronograph, you will:

• Serve as the primary EA to the CEO, with secondary support across the broader C-suite (Chief Client Officer, Chief People Officer, and Global Head of Sales)
• Coordinate domestic and international travel end-to-end, including flights, hotels, ground transportation, and itineraries that anticipate and preclude problems 
• Manage onsite guest coordination and conference room bookings for executive-level visits and internal events
• Serve as the first point of contact for office visitors, deliveries, vendors, and building management
• Keep the kitchen and common areas clean, stocked, and running smoothly, including waste disposal, dishwashing coordination, and all office and kitchen ordering
• Coordinate with facilities on maintenance, repairs, and safety compliance
• Manage vendor and service provider relationships, including negotiating contracts and service agreements
• Own office space, building, and logistics planning for our quarterly Team Week eventsHelp plan, organize, and execute company events alongside our Marketing team
• Maintain organized systems and records across the executive team
• Identify and drive improvements to administrative and office operations processes as the company scales 

You will be successful in this role if you:

• Have 4 - 7 years of EA experience, ideally including office management, within financial services, fintech, or a scaled technology company
• Can manage ambiguity without needing constant direction: you figure out what needs to happen and make it happen 
• Know when to escalate and when to handle it yourself, and have the judgment to tell the difference in real time
• Are trusted with sensitive information and treat discretion as a baseline
• Can help manage and appropriately pushback as needed on behalf of executives when changes occur
• Manage competing priorities across multiple stakeholders without losing the thread on any of them
• Communicate clearly and concisely in writing and verbally, including drafting on behalf of executives when needed 
• Are proficient in Microsoft Office / Google Apps Suite; familiarity with Ramp, Navan, Notion, and Slack is a plus
• Use and have an interest in increasing AI fluency 

Even if you do not meet all criteria, we would still encourage you to apply or get in touch! Chronograph offers an entrepreneurial environment where you will be able to proactively identify opportunities to develop and strengthen our team.

Why Join Chronograph?

We value creativity, open communication, cutting edge technology, striving for excellence in all things – and having fun along the way. We want you to be happy here for the long-term.

We offer:

• Flexible work arrangements (in person / hybrid - 4 days a week onsite)
• Competitive salary
• Unlimited and flexible vacation
• 401k
• Generous health benefits
• Regular company events
• Fully-paid parental leave
• ...and more!

Chronograph is committed to promoting a diverse and inclusive culture, and we welcome applicants from all backgrounds. If you're a passionate team player who wants to have an outsized impact on a diverse and dynamic team, we'd love to hear from you!

Salary Range (dependent on experience)$115,000—$140,000 USD